PA / SECRETARIAL

Below you will find our PA / Secretarial current vacancies, if you would like to apply simply click the apply now button and send us your details and CV, if you cannot see the role you are looking for please do contact us with your CV and we will do our very best to help you.

PA/Office Coordinator

Our successful client based in South Bristol is seeking an experienced PA/Senior Administrator/Secretary to join their busy team on a full-time permanent basis.

 

  • Salary: £25,000k
  • Location: Bristol (free parking)
  • Contract: Permanent
  • Hours: Monday – Friday 37.5 per week

 

The successful candidate will be supporting 4 busy Directors (including the MD) and will have overall responsibility for providing daily support to the Senior Management Team.

 

Key Responsibilities Include:

  • Diary management
  • E-mail management
  • Arranging travel and accommodation
  • Typing and document protection
  • Assisting with the production of monthly management and Board reports
  • Scheduling meetings and appointments
  • Handling requests and queries appropriately including managing and submitting expenses
  • Maintaining effective and positive communication at all levels of the organisation
  • Taking minutes and distributing accordingly

 

Skills Required:

Due to the variety of this role they are looking for someone who is able to multi-task and has great experience working with senior managers who have differing demands.  It’s essential you have previous PA / Secretarial support experience and have the ability to work in a busy team.

  • Several years proven experience in a similar level role
  • Excellent organisational and time management skills
  • Exceptional literacy and numeracy skills
  • Ability to communicate effectively at all levels
  • Advanced user of MS Office: Word/Excel/PowerPoint/Outlook
  • Ability to be confidential and discreet with sensitive information
  • Excellent attention to detail

 

This is a varied position offering great benefits and a supportive and dynamic working environment. If you have experience working as a PA/Senior Administrator/Secretary and are seeking the next step in your successful career, then please submit your CV today.

Reference: 217029

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Showroom Administrator/Receptionist

Are you looking for a break from the hospitality or retail perhaps? Or are you just looking for the next step in your successful Administration/Reception career? If so, we may have the perfect opportunity - our centrally based client has an immediate opening for a well-presented and customer focused Showroom Administrator/Receptionist to join their friendly team.

 

  • Location: Bristol
  • Salary: £20,000k
  • Hours: Full time 37.5 hours pw + every other Saturday
  • Contract: Temp – to – Perm
  • Start date: ASAP

 

 Duties include:

  • Assisting clients when they arrive
  • Ensuring all documentation is ready, available and correct
  • Accepting payments
  • Dealing with telephone and email queries
  • Upselling other services
  • Maintaining the reception area
  • Updating the booking systems
  • Invoicing
  • Preparation of new vehicle welcome packs
  • Preparation of used vehicle welcome pack i.e. MOT, welcoming letter, vehicle documents, warranty books etc.
  • Dealing with incoming/outgoing post
  • Maintaining insurance databases
  • Diary management for van drivers
  • Loyalty card administration
  • Dealing with auditors
  • Other general administration duties as required

 

This is a role that needs someone who enjoys working with clients face to face and over the telephone.   A natural communicator with excellent customer service skills, you will have the opportunity to work with a great team with a business that continues to grow.

If this sounds like the right role for you, apply today!

 

Reference: 217028

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PA - Healthcare & Regulatory Law

Are you seeking an opportunity to work within a professional legal environment?

Our successful client based in Bristol is seeking a PA to join their Healthcare & Regulatory Law division on a full-time permanent basis.

  • Location: Bristol
  • Salary: £18,000-£22,000k
  • Hours: Full time
  • Contract: Permanent

The successful candidate will become involved in all aspects of the management and execution of their allocated Lawyers’ day to day workload by providing exceptional and proactive administrative support.

 

Duties Include:

  • Diary management
  • Arranging meetings
  • Booking conference rooms and liaising with attendees
  • Organising travel arrangements
  • General admin, including filing, photocopying, data entry and scanning
  • Supporting Lawyers with marketing activities
  • Assisting with the organisation for events
  • Taking internal and external telephone enquiries
  • Monitoring post
  • Entering, maintaining and updating client details
  • Assisting with the billing and credit control process
  • Requesting cheques, bank transfers and paying in money received

 

Skills Required:

  • Excellent telephone manner
  • Excellent communication, organisational and team skills
  • Excellent attention to detail
  • Flexible and dependable, able to take the initiative
  • Able to remain calm under pressure and work to tight deadlines
  • Conscientious, approachable and enthusiastic
  • Able to quickly build confidence, respect and trust with others

 

This is a varied, busy and exciting role, along with a fantastic opportunity to join a forward thinking and highly successful firm in Bristol. If you are seeking your next role, please apply today!

Reference: 217024

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Office Manager

We are seeking a well-qualified and experienced Office Manager to oversee the efficient administration of the daily functions and routines of our client’s educational establishment and the smooth function of their database.

The ideal candidate will be an innovative and upbeat individual who is keen to take on this varied vacancy. The role will involve elements of PA work, administration, HR, compliance and finance; allowing the successful candidate to continue their career as an experienced Office Manager and an essential component in our client’s educational workplace.   

 

  • Location: Bristol
  • Contract: Permanent
  • Hours: Full time
  • Salary: £21,420 - £25,500 per annum

 

Key responsibilities include (but are not limited to):

  • Weekly processing of invoices
  • Advising on payments that need to be made
  • Running weekly reports
  • Responding to phone and email enquiries
  • Managing and maintaining budgets for projects
  • Reconciling expenses
  • Agreeing and maintaining contracts for office
  • Maintaining stationery, files and inventories
  • Maintaining and updating administrative and personnel databases and other correspondence
  • Managing, assisting and supporting in HR functions
  • Reception duties
  • General admin duties

 

The ideal candidate:

  • Strong IT skills
  • Good time management and prioritisation skills
  • Strong communication skills across all mediums
  • Professional, confident, can-do attitude
  • Previous experience in a similar role
  • Numeracy skills with high levels of accuracy
  • Friendly and personable!

 

This role is ideally suited to a bright and self-motivated individual who enjoys a busy and varied day and will allow the successful candidate to develop the vacancy and their own skills. Working as part of a friendly and well-established organisation, this is a great place to be.

Our client is committed to safeguarding and promoting the welfare of young people and expects all staff and volunteers to share this commitment. Therefore, the successful applicant will be subject to an Enhanced DBS check.

Reference: 217012

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Sales Negotiator

An exciting opportunity has arisen for a driven individual to join our client’s award winning, energetic and experienced team in Bristol.

  • Location: Bristol (various locations in central and north Bristol)
  • Salary: £18,000-£20,000k dependent on experience with an OTE of £23k - £25k
  • Working Hours: 9.00 a.m. to 6.30 p.m. Monday to Friday and 9.00 a.m. to 5.00 p.m. every other Saturday with a day off in lieu
  • Contract: Full time, permanent

The successful Candidate:

  • The role requires a hard-working individual with a positive attitude and the ability to work as part of our client’s industrious sales team
  • Previous experience of an Estate Agency is essential
  • Excellent time management coupled with good communication skills

Duties will Include:

  • Coordinating and conducting viewings
  • Liaising with both applicants and vendors
  • Negotiating offers
  • Office administration

The successful candidate must have their own car – mileage will be paid when used.

If you are seeking a fun yet challenging role and enjoy building strong relationships with others then this may be the perfect opportunity for you, apply today!

 

Reference: 217005

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