ADMINISTRATION

Below you will find our Administration current vacancies, if you would like to apply simply click the apply now button and send us your details and CV, if you cannot see the role you are looking for please do contact us with your CV and we will do our very best to help you.

Senior Events Coordinator

Our successful Bristol based client is seeking an organised Senior Events Coordinator to assist the Director in the co-ordination of multiple events/projects running simultaneously against tight timescales and to manage events on site as necessary.

 

Hours: 37.5 pw
Contract: Full time for 3 months
Location: Bristol
Salary: £25,000k pa

 

The Senior Events Co-ordinator will be responsible for leading on the delivery of small-scale events including the management of the delivery partners and speakers, the venue and management of the delegates in terms of booking systems and procedures.

 

Responsibilities Include:
• Responsible for the end to end process of agreeing the brief and delivery of small-scale events
• Support the Director of Membership Services in delivering large scale conferences:
• To include:
o Leading with the on-site management
o Liaison with speakers
o Pulling together more complex elements such as workshops
• To manage events where necessary, providing on-site management and support to delegates and speakers
• Complex venue searching ensuring price and suitability
• Manage stock control, processes and purchase of event materials
• Handle correspondence; telephone calls, emails, registration enquiries, queries and payments relating to events
• To assist with the preparation of event materials including badges, delegate information packs and on-site resources
• Supporting the Director with membership and marketing related activities
• Producing flyers, writing articles, working with partners, direct marketing and targeting and social media to create the appropriate marketing strategy around events
• Responsible for the eTouches Event Management system
• Training of new team members to achieve the Events Team Training Plan within set timescales and to a high standard

 

Skills and Experiences Required:
• Ability to multi-task
• Ability to prioritise
• Pro-active
• Accuracy - ability to be thorough with an eye for detail to identify and correct errors
• Ability to work on own initiative and unsupervised
• Excellent written and verbal skills
• Able to perform well under pressure
• Excellent time management skills
• Outstanding organiser
• Ability to manage a varied and varying workload

 


This is a varied and exciting role suitable for someone with previous Events experience who can hit the ground running. If you have the skills required, please submit your CV today!

 

Reference: 216643

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Administrator (Import-Export)

We are seeking a hard-working and organised Administrator to join our Bristol based client to assist with import-export duties.

Location: Bristol
Contract: Full time, Permanent
Salary: £18,000-£21,000k

Duties Include:
• Document shipments to ensure that they are in compliance with customs rules and regulations.
• Counsel clients on matters like tariffs, insurance, and quotas
• Categorize shipments according to a tariff coding system
• Consulting with customs agents to ease passage of shipments through customs
• Counsel clients how to reduce duties and taxes owed
• Track the location of the shipment
• Prepare goods for shipment, using the best, most economical packaging
• General administration

If you are a strong communicator with the ability to balance multiple deadlines at once then this may be the ideal role for you. Working for a fun, dynamic and successful company based in Bristol with free parking this isn’t an opportunity to miss, submit your CV today!

 

Reference: 216642

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Cashier

We have an exciting opportunity for you to join our client’s team in Bristol as a Part Time or Full Time Cashier.

 

Location: Bristol
Hours: Monday-Friday 4am-11am, Saturdays 4am-8am
Salary: £9.00ph

 

Duties Include:
• Accounting & recording all cash and cheques received
• Reconciliation of cash and cheque sales
• Issuing receipts, refunds, credits, or change
• Security in the cash room
• Maintaining a safe and clean working environment by complying with procedures, rules, and regulations

 

Key Skills:
• A high level of numeracy
• Energetic and familiar with working in a fast-paced environment
• Good attention to detail and highly organised with good time management skills
• Demonstration of previous experience in office account cashiering would be advantageous

 

Full training will be given to the successful candidate, please apply today!

 

Reference: 216637

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Part Time Administrator

We have an opportunity for you to join our client’s team in Bristol as a Part Time Office Administrator.

This would be the role for you if have good administration, data entry and organisational skills.

 

Location: Bristol

Working Hours: Monday to Friday, 7am –12pm, (very occasional Saturday working)

Salary: £19,000k pr

Contract: Part time, permanent

 

Duties Include:

  • •Processing, matching and coding invoices
  • •Investigating anomalies and dealing with supplier queries
  • •General accounts administration
  • •Amending and managing staff holidays
  • •Running daily reports
  • •Ensuring contract renewals are followed up and preparing reports
  • •Assisting finance department in various areas.

 

Key Skills:

  • •A high level of numeracy
  • •Ability to do simple formulas on Excel
  • •Excellent people and communication skills
  • •Good attention to detail and highly organised with good time management skills
  • •Excellent IT Skills including working knowledge of all Microsoft Office Applications

 

Please submit your CV today to kick-start your job search!

 

Reference: 216636

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Freight Administrator

We are seeking a forward thinking, pro-active person with good I.T. skills to join our client - a modern, fun company based in Bristol.

 

Location: Bristol

Salary: £18,000k

Contract: Full time, permanent

 

The role will involve organising freight movement both home and abroad:

  • Entering details very accurately on to the computer system
  • Creating invoices
  • Answering telephones and directing accordingly
  • Diary management
  • Filing
  • Helping with the post

 

You should be comfortable with dealing with customers on a daily basis and have the ability to cope under pressure.  The ideal candidate will have good numeracy skills and have the ability to think on their feet. Training will be given to someone with minimum GCSE standard of education. If this sounds like the perfect opportunity for you, please submit your CV today!

 

Reference: 216635

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Operations Assistant

A key co-ordination role that will organise and optimise the day to day operational activities of the South Bristol office. The role requires a high attention to detail for accurate data input, running daily reports and general administration. It is essential to have previous experience in administration, to be confidant communicator, strong team player, highly organised and computer literate with good numeracy skills.

Role Responsibilities

  • General Accounting- accurate collating of data and entering into the system, running daily reports as well as mid and monthly reports, deal with enquires from customers. Preparing Purchase Orders and assisting with general financial control
  • Stock management- monitoring stock, liaising with suppliers and managers- communication is key in this role
  • Assisting with the arrival of stock
  • Customer Service- meet all visitor briefing them on arrival, complaint management and inputting of preventative systems where possible
  • General administration- supporting managers, taking phone calls, dealing with correspondence, taking notes in meetings, typing up reports and ordering stationary
  • Arranging where necessary key dates for staff
  • Health and Safety responsibilities
  • Assisting with audits

This role is perfect for a pro active person, who is highly orgnised with a can do attitude.

 

Reference: 216633

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Project Executive

Our successful Bristol based client is seeking a Project Executive to join their busy team and provide project, administrative and financial management support to ensure the successful delivery of our client’s programme.

 

JOB TITLE:        Project Executive  

SALARY:            £22,000k - £26,000k

CONTRACT:       Fixed term contract until April 2019, Temp-to-Perm

LOCATION:        Bristol

 

Key areas of responsibility:

  • To support in maintaining an up-to-date, accurate and complete view of the project
  • To oversee, collate and submit monthly claims with all evidence checked
  • To liaise with contracts and finance team to ensure that all processes and evidence is collected and presented in a timely manner
  • Oversee compliance checks and external audits of the programme
  • Supporting the preparation of executive level reporting, monitoring and overseeing timely collation and submission
  • To support the maintenance of project budget – overseeing invoices and vendor questionnaires
  • Ensure CRM system is used accordingly to project requirements
  • To ensure skills team submit all project related evidence, their expenses and timesheets in a timely manner
  • To support and attend events and meetings as necessary - representing the programme at networking events and exhibitions
  • Ensure the maintenance of the client files and accounts

 

Skills and Experience:

  • Qualified to degree or equivalent experience in programme management
  • Strong computer literacy for MS Office, Excel, Access, Websites, CRM systems and other project related tools
  • Strong communication skills and experience of working with senior managers and suppliers
  • Excellent team working skills
  • A self-starter and highly organised, resilient, possessing drive and enthusiasm

 

The role is for a team player who likes to get involved in everything. The team has high outputs and it is necessary to support each other to achieve the programme targets.  The successful candidate must also have their own transport and full UK driving licence. If this role sounds like the perfect challenge for you, apply today!

Reference: 216628

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Systems and Compliance Assistant

Our client, a successful and growing firm with a head office based in Bristol is seeking a permanent and full time Systems and Compliance Assistant. This isn’t an IT technical role however it’s perfect for someone superb PC skills and excellent Microsoft skills.


Salary: £18,000-£22,000k
Location: Bristol
Contract: Full time, permanent


The Job:
-Helping create and maintain internal databases and spreadsheets
-Assisting in the compliance department, including maintaining data on external systems
-Helping with troubleshooting internal and external IT systems
-Training of new users of systems
-General administration


Candidate Specification:
• Good IT skills and should be familiar with the Microsoft Office suite of applications
• Super IT ability and have excellent PC skills
• Great communication skills, both verbal and written


This is a fantastic opportunity to work for a superb company this will have lots of liaison with various departments. If you have an excellent eye for detail and a positive working ethic that please apply today!

 

Reference: 216623

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Administrator

An excellent opportunity has arisen for an Administrator to join a privately-owned business in South Bristol.

Salary: Up to £20,000k
Location: South Bristol
Contract: Full time, permanent

 

Your duties will include:
• Processing orders
• Dealing with enquires
• Ordering stationary
• Assisting with health and safety procedures
• General administration
• Covering reception when needed
• Filing and photocopying

 

The successful candidate must have:
• A professional and flexible attitude to work
• Strong communication skills, both verbal and written
• High attention to detail with good organisational skills

 

This is a very varied role suitable for someone who enjoys getting stuck in wherever required! If this sounds like the perfect role for you, apply today.

 

Reference: 216622

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Property Inspection Coordinator

Are you seeking an opportunity to kick-start a successful career within the property industry?
Working for a firm with a vibrant and lively team this a fantastic opportunity for a practical and proactive individual to become a Property Inspection Co-ordinator for an established company in Bristol.

 

The Role:
The role will primarily involve working alone on out of office appointments inspecting the condition of managed properties (with some adhoc check in and check out appointments from time to time), so the successful applicant must be able to work independently as well as part of a team.

The role will involve relaying the findings of the inspections to the team and following through any maintenance required.

The successful applicant must be able to buy into and share our aim of developing and growing the managed portfolio in a sustainable way and enjoy the challenge of building, improving and maintaining relationships with landlords and tenants to ensure we retain them and their business.

 

Candidate Specification:
• Thrive on keeping busy and enjoy working under pressure
• Have excellent telephone manner
• Have great negotiation skills
• Have a meticulous attention to detail
• Have an outgoing personality with a passion for customer service
• Demonstrate first class administrative skills
• Have excellent time management skills including the ability to prioritise

 

Additional Information:
Working Hours: 1 in 4 Saturday’s 9am-4pm (with lieu day in the week when you work a Saturday) Monday to Friday 8.45am-6.00pm (with a 6.30pm finish only on the week you work a Saturday)
Salary: £19,000-£20,000 with OTE of: £24,000-£25,000k
Holiday: 25 days holiday per year (plus bank holidays)
Start Date: Flexible
Office: Bristol

Candidates must have their own car – mileage will be paid.

 

This is a fast paced and challenging role requiring exceptional organisation and coordination skills along with outstanding communication skills in order to develop and maintain a customer orientated service. If this sounds like the perfect role for you, apply today!

 

Reference: 216619

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