ADMINISTRATION

Below you will find our Administration current vacancies, if you would like to apply simply click the apply now button and send us your details and CV, if you cannot see the role you are looking for please do contact us with your CV and we will do our very best to help you.

Business is running as normal at Spec Recruitment, but please note that opening times may vary due to COVID-19.

Lettings Administrator

Our property Client has an urgent requirement for a Lettings Administrator.  Full training can be provided and you will be working Monday – Friday.

Key Duties:

  • Liaising between tenants and landlords
  • Updating the website and database
  • Administer the tenancy application process
  • Issue tenancy agreements
  • Administer the tenancy deposit registration
  • Diary management
  • Prepare keys for check in
  • Take out references
  • Liaise with contractors

Key Skills:

  • Excellent customer service skills
  • Good IT knowledge
  • Previous work experience
  • Team player

An immediate start is available.  Suited to a good all rounder who is happy undertaking a mixture of duties.

Reference: P1208

 

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Team Admin/ Secretary

Our prestigious client with an international presence has an immediate opening for a Secretary/Administrator to support a team of professionals, including Directors!  This is a great position for someone who enjoys a busy environment. 

Duties Include:

 

  • Diary management
  • Arranging meetings and travel arrangements
  • Setting up conference calls
  • Database management
  • Creating and maintaining timesheets on Excel
  • Bank reconciliations
  • Expenses
  • Preparing and typing reports
  • Create email and marketing campaigns

Key Skills:

 

  • Good Word, Excel and PowerPoint skills
  • Excellent written and verbal communication
  • Good numerical skills
  • Able to prioritise with great time management
  • Accuracy and attention to detail

If you are highly organised, with previous experience working in a busy environment and are a self-motivated individual who can demonstrate reliability, flexibility and initiative this is the job for you.  Opportunities for advancement and great benefits! 

Salery - £25,000 - £30,000

Reference: P1204

 

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Operations Administration Executive

An exciting opportunity for a good all-round administrator to work for this creative tech business. Reporting to the Office Manager you will enjoy working with processes and have a high attention to detail. This is a role that will evolve so the business needs a candidate who is happy to stay and expand the role over time. Hybrid opportunity.

Duties Include:

· Co-ordinate due diligence and credit checks on new clients

· Update records and databases

· Purchasing of equipment

· Managing customer renewals, drafting and sending documentation booking courier services

· Management of commercial card expenses, receipt reconciliation and credit control

· Meet and greet visitors, accepting and dispatching deliveries at the office. Receive, sort, and distribute incoming and outgoing mail

· Booking courier services

Key Skills:

· Excellent IT skills

· Detail conscious

· Process driven

· Able to prioritise

Immediate start is available, hybrid working and an annual bonus are just some of the very many benefits available. Relaxed but fast paced environment.

Job Types: Full-time, Permanent

Salary: £22,000.00-£24,000.00 per year

Salery - £22,000.00-£24,000.00 per year

Reference: P1203

 

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International Business Executive

A highly regarded international consultancy seeks a good all rounder.  

MAIN TASKS/DUTIES 

  • Checking Travel and subsistence claims to ensure that they are complete and have all the required documentation and match other documents provided where relevant
  • Emailing advisors to request any missing information
  • Copying and scanning documents
  • Updating details of claims on the various systems
  • Adding details to Excel spreadsheets for claim to funder
  • Using in-house system
  • General Admin
  • To perform, from time to time, any other reasonable duties that may be assigned by the Manager shown above

PERSON SPECIFICATION

  • Highly organised with a great eye for detail
  • Good communication skills, both verbal and written
  • Confident IT skills including Microsoft Office

 

This is a great role if you are seeking a permanent or temp to perm role on a full-time basis that will keep you busy while working for a great company. If it sounds like the perfect role for you, apply today!

 

Salery - Up to £22,000

Reference: P1200

 

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Office Administrator

Working for our established client in North West Bristol, you will be responsible for assisting the Branch Manager with various administrative duties. This is an exceptionally varied role that needs someone who enjoys an element of the unexpected!

Duties include:

  • Organising of appointments for contractors
  • Sending out quotes to clients
  • Updating the electronic databases
  • Assisting with risk assessments
  • Calculating time sheets
  • Updating site attendance
  • Answering the telephone and accurately relaying messages
  • General office duties: Issuing and responding to emails

Key Skills: 

 

  • • Ability to work on your own initiative
  • • At least 2 years administration experience
  • • Good IT skills and excellent working knowledge of Microsoft Office programs
  • • Excellent verbal and written communication skills
  • • Outstanding attention to detail
  • • Self-motivated and able to work on own initiative

You will be part of a small, close knit team.  The environment is hard working but relaxed.  Free parking and great benefits.

 

Salery - Up to £25,000

Reference: P1196

 

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Full time and Part time Administrator/ PA/ Secretary

A diverse and challenging role has become available for a capable Administrator/Secretary who thrives when working in a fast-paced and high-pressured environment.  You will provide effective and efficient administrative and secretarial support to the department.

The successful applicant must be computer literate and able to deal with a variety of tasks, which means this role is perfect for a quick-thinking professional with the ability to multi-task, manage and prioritise deadlines effectively.

Specific day-to-day duties will involve:

  • Diary management
  • Travel arrangements
  • Producing company invoices
  • Compiling timesheets and logging holidays
  • Managing company databases
  • Client correspondence
  • Audio and copy typing
  • Producing reports and publications
  • Completing all administration
  • Compliance and auditing of international documentation
  • Other ad hoc duties as required

Successful applicants must be proactive and able to take responsibility for their own workload when working to deadlines. A dedicated professional with an enthusiastic and flexible attitude will be well suited to the role and the dynamic office atmosphere. Previous experience in a similar role is essential along with a proactive approach to work.

Reference: P1195

 

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Administrator

We are looking for a motivated and enthusiastic candidate to join our client’s team of Administrators at their Head Office in Bristol.

  • Working Hours: 8.30 am to 4.30 pm Monday to Friday
  • Location: Bristol

This is a diverse and interesting role in which can grow your experience over time.

Duties Include:

  • • Processing of all orders received
  • • Raising invoices
  • • Creating new and used stock
  • • Registration of new stock
  • • Processing of invoices
  • • Ordering of vehicles
  • • Updating and maintaining accurate information logged on spreadsheets
  • • Updating and maintaining accurate data
  • • All aspects of administration including, filing, data input, emailing Managers, opening internal post bags
  • • Liaising with colleagues to solve problems
  • • Liaising with suppliers

Previous experience in a general administration role is necessary, as are accuracy and the ability to work with a team and to a deadline.

Previous experience in the Motor industry is not necessary as training will be given.

Many of our client’s employees have been with them for over ten years, starting in junior roles and progressing to senior level. This is a fantastic opportunity to become part of an award winning, forward-thinking company and join a dedicated and friendly team, where no day is ever the same.

Salery: up to £23,000

Reference: P1187

 

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Travel Administrator

Managing all private travel, from start to finish, this is a very varied role that needs someone with bags of energy and superb customer service skills.    There will be full time working 12-hour shifts on a 4 on / 4 off pattern with rostered on call. 

Duties include:

  • Responsible for all flight related commercial components
  • Feasibility, sale and management of all trip requests
  • Prepare and communicate appropriate documents
  • Maintenance of data and administrative support for the quote management system
  • Working closely and confidently with our clients, whilst maintaining a high level of confidentiality
  • Liaising with the operations team, third party providers, finance, crew and management to ensure all necessary operational aspects are in place, prior to the commencement of a flight, ensuring client requirements are met whilst remaining compliant with the applicable regulations, including:
  • Secure slots, handling and parking
  • Ensure crew duty is within mandatory limits
  • Ensure initial and continuing approval of handling agents
  • Arranging client catering and ground transport
  • Arranging crew transport and hotels
  • Obtain passenger details required for travel
  • Organising de-ice/anti-ice as required
  • Circulate briefs to clients
  • Identify costs
  • Working with the Engineering department for scheduling of maintenance

Skills/experience required:

  • Strong team player but also able to work independently
  • Accuracy and attention to detail are critical
  • Excellent communication (written and verbal) with a friendly telephone manner
  • Strong organisational skills with a proven ability to successfully multitask in a fast-paced environment, with a good awareness of surroundings
  • Creativity and ability to think outside of the box is key
  • High degree of competency in MS Word and Excel, along with experience of Outlook
  • Full driving licence
  • The right to live and work in the UK
  • Be able to satisfy the requirements of a criminal record check

Immediate start available!

 

£23,000 going up to £25,000 after probation

Referance - P1184

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Compliance

A brand new role created with our established client.  Immediate start available to someone with construction experience.  Possible ‘temp2perm’.

Duties involved:

Weekly

  • H+S Ongoing tasks
  • Risk Assessments / Risk Mitigation
  • Training reminders
  • Safety Data sheets
  • Fire Alarm Test

Monthly

  • ISO9001 – document updates.
  • portal updates.
  • Audit Prep
  • First Aid Kit
  • Training
  • ISO 14001 – Gas + Electric Recording, Water usage.
  • Staff Update Meetings
  • Industry updates – review and collate legislation – distribute to staff.
  • Monthly compliance update meeting.
  • Prepare and issue Management Reports.
  • Audit Handling
  • Certification review (First Aid Certificates, Professional Qualifications, CPD’s).
  • Site Safety
  • Product Certification
  • Project compliance documentation
  • Service provider annual contracts – review.
  • Service provider administration
    • Logging faults.
    • Resolving outstanding issues.
    • Feedback meetings.
  • Subcontractor assessment
  • Construction Design Management
  • Waste Transfer Notices – on / off site.
  • Pre Qualification Questionnaires
  • Building functions – Operations
  • Weekly / Monthly Checks
  • Invoicing
  • Meter readings.
  • Logistics – IT + Phone coordination with SW Comms.
  • Electronic file tidying.
  • Ordering office equipment / supplies.

Key Skills

  • Construction experience.
  • IOSH / NEBOSH qualification.
  • Time management skills.
  • Previous experience of quality management systems.

Salary - £28,000

 

Referance - P1182

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Admin Co-ordinator

A successful fast paced service business are looking for a branch administrator to assist with the day to day admin & marketing tasks of this busy office in North Bristol.

The role requires a hard-working individual with a positive attitude and the ability to work both under instruction and independently as the need arises. Previous experience is preferred but not essential.

The role includes:

  • Assisting the Sales Team, answering the phone, dealing with enquiries and taking messages.
  • Typing letters and advertisements as required.
  • Uploading photos, checking paperwork, sending drafts for approval.
  • Ensuring window presentations are current & up to date.
  • Preparing advertisements for entry into editorials.
  • Maintaining the offices webpages and microsites.
  • Raising sales invoices.
  • Ordering stationary, filing and any other task that is within this job scope.

Candidates should have:

  • Meticulous attention to detail
  • A good knowledge of MS Office packages
  • A creative flair

The successful candidate will have excellent time management skills including the ability to prioritise accompanied with an excellent telephone manner.

 

 Reference: P2010322

 

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