ADMINISTRATION

Below you will find our Administration current vacancies, if you would like to apply simply click the apply now button and send us your details and CV, if you cannot see the role you are looking for please do contact us with your CV and we will do our very best to help you.

Temporary Data Entry Operative

Our client is currently seeking a Temporary Data Entry Operative to join their fantastic company close to the city centre. The ideal candidate will be organised and approachable with a pro-active and hardworking attitude.

Summary:

  • To issue and process transit claims for loss or damage through to settlement or rejection
  • To support and assist internal and external customers with any queries

Details:

  • Location: Bristol
  • Contract: Temp to Perm (or just Temporary)
  • Start Date: ASAP (the successful candidate must be available to work between Christmas and the New Year)
  • Salary: £21,393.56 + 5% monthly bonus

Key Roles and Responsibilities:

  • To issue customers with new claims requests
  • Validate submitted claims to the point of approval for payment or rejection
  • Responding to telephone calls
  • To update the in-house systems with all actions taken
  • Authorising payments
  • Processing paperwork
  • Responding to queries via phone and email
  • Ensuring all daily filing is completed
  • Data entry

Key Skills Required:

  • IT Skills; strong Excel skills are essential
  • Accurate typing skills
  • Previous customer service experience
  • Excellent telephone manner
  • To be able to follow instructions and procedures
  • Ability to work independently and as part of a team

This is a full-time position offering a generous salary of £21,393.56 (+ 5% monthly bonus).  If you are looking to join a friendly and lively office and can start immediately, then apply today!

Reference: 216981

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Travel Consultant

Our successful client, a multi-award-winning company, offers unique group tours, tailored travel, and cultural experiences across the globe. They are looking to expand their team and are seeking a customer focused Travel Consultant to work on a full-time permanent basis.   

  • Location: Bristol
  • Contract: Permanent
  • Hours: Full time
  • Starting salary: £20,190-£22,360 per annum (depending on skills and experience), + unlimited sales related bonus (on target earnings £4k per annum)
  • Potential salary after 3 years: £28k+ plus approximately £14k on target earnings

The Role:

Most of your time will be spent communicating with clients or Travel Agents over the phone, by email or in person, ensuring have the best possible holiday experience. The role is varied and requires both strong inter-personal and organisational skills, with an ability to handle a large variety of simultaneous tasks under tight deadlines.

Duties Include:

  • Interacting with clients by telephone, email and in person
  • Consulting with clients to identify their individual holiday requirements 
  • Creating high-quality tailor-made itineraries
  • Conversion to sale of both tailor-made and small group tour enquiries
  • Working to achieve individual and team sales targets 
  • Co-ordinating all aspects of the client booking, including reservations and delivery of trip 
  • Preparing client documents 
  • Delivering excellent customer service, exceeding client expectations at every stage 

 

Skills Required:

  • Highly motivated and well organised
  • Previous customer service and/or sales experience 
  • Desire to achieve sales targets 
  • High level of productivity and accuracy
  • Excellent written and verbal communication skills
  • A passion for Japan as a travel destination and desire to help others discover the country 
  • Experience of living, working or travelling to Japan 
  • University/college undergraduate/bachelor’s degree (desirable)

 

You will be working in a vibrant office with a great team of employees – if you are seeking a varied, exciting and rewarding role then please submit your CV today.

Reference: 216980

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Patient Coordinator

Our client is looking to expand their Reception Team in Bristol and are keen to find a well-motivated person to join them. Flexibility, commitment and a positive approach are essential.

Customer service experience preferred, although attitude is more important than your background. Training is available to those looking to increase their skill levels; however, a high level of computer literacy is desirable.

  • Hours per week: Full time (covering shifts between 7.45am - 7.00pm) + occasional Saturday mornings (paid extra)
  • Salary: £18,330k  
  • Location: Bristol
  • Contract: Permanent

Summary:

To work as a member of the Reception Team to ensure the smooth running of reception, whilst taking a proactive role in maintaining an efficient and effective service to all patients.

Main Duties:

  • Opening and closing procedures
  • Taking calls, appointment booking and dealing with general enquiries
  • Checking-in and directing patients on arrival at the surgery
  • Processing repeat prescription requests
  • Taking and recording requests for home visits
  • Registering new patients and temporary residents
  • Tidy waiting room after morning and afternoon surgeries
  • Leave the reception area tidy and ready for incoming colleagues
  • Assist with scanning of medical post onto patient electronic records
  • Updating Patient details
  • Sending and receiving faxes
  • Liaise with outside agencies, ensuring all leaflets/posters within the surgery are up-to-date
  • Alert other team members to issues of quality and risk

Skills Required:

  • Ability to cope and work well in a busy and pressured environment
  • Ability to communicate effectively
  • Ability to maintain excellent customer service at all times
  • Ability to prioritise own workload

If you have a flexible and positive ‘can-do’ approach towards work and are customer focused and organised, then this may be the perfect role for you – please submit your CV today!

Reference: 216976

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Administration Coordinator

We are looking for a proactive and reliable Administration Coordinator to join our client’s successful office and to assist the Office Manager with the day to day administration and marketing tasks.

  • Location: Bristol
  • Hours: 9.00 - 6.00 Monday to Friday
  • Contract: Permanent
  • Salary: £18k (flexible dependent upon experience)

The role requires a hard-working individual with a positive attitude and the ability to work both under instruction and independently as the need arises.  Previous experience working within the property industry is desirable, but not essential.

The role includes:

  • Ensuring window presentations are current and up to date
  • Preparing advertisements for entry into various editorials
  • Maintaining the office webpages and microsites
  • Assisting the Sales Team with administration
  • Answering the phone, responding to emails, dealing with enquiries and taking messages
  • Typing property descriptions and various other documents as required
  • Uploading photos, checking paperwork and sending drafts for approval
  • Raising sales invoices
  • Ordering stationary, filing and any other task that is within this job scope

Candidates should have:

  • Excellent time management skills including the ability to prioritise
  • Excellent telephone manner
  • Meticulous attention to detail
  • A good knowledge of MS Office packages


You will be working in a vibrant office with a great team of employees. This is a fantastic opportunity to join a successful property company in Bristol with full training provided.

 

Reference: 216976

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Property Manager

An exciting opportunity has arisen for a driven individual to join our client’s award winning, energetic and experienced lettings team in Bristol as a Property Manager.

Tasks include (but are not limited to):

  • Pro-active and reactive maintenance
  • Property inspections
  • Organisation of safety certificates
  • Relationship building with tenants and Landlords and much more
  • Out of office appointments inspecting the condition of managed properties
  • Property administration
  • Checking in new Tenants and checking out vacating Tenants

Skills for the Property Manager role includes:

  • Property management experience preferable
  • An analytical person who can communicate well with Landlords and Tenants
  • Ability to work closely within a team to ensure that you provide excellent customer service
  • Strong organisational skills
  • Attention to detail
  • Quick learner who thrives on a fast paced and high-volume workload
  • Driven and a real desire to succeed
  • Genuine interest in property and people
  • Full clean manual driving licence

Additional Information:

  • Basic salary of £22K with a realistic OTE £26k
  • Own car required with mileage paid – there will also be access to a company pool car
  • 26 days’ annual leave + bank holidays
  • Great company culture and values
  • Plenty of first-class training and development resources
  • The opportunity to learn from a highly skilled team

Working Hours: Monday to Friday 9.00am-6.30pm & 1 in 2 Saturday’s 9am-5pm (with lieu day in the week).

Office: Bristol

The right candidate does not need years and years of experience - with a can-do attitude, ability to close a deal, great attention to detail, and eagerness to learn...our client can teach the rest!

 

Reference: 216975

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Sales Support Administrator

We are seeking a Sales Support Administrator to join our client’s team in Bristol on a full-time permanent basis.

The Role:

You will work within a team of up to 6 other Sales Support Administrators in a vibrant and exciting working environment. The Sales Support Team facilitate the booking of our client’s tailor-made holidays and create final travel documentation for their clients before departure.

Each Sales Support Administrator will make bookings for a variety of services included in their trips over the phone, by email and using online booking systems. You may also be asked to do research on behalf of Travel Consultants and to check availability/pricing if required. You will play a vital role in ensuring that documents are prepared in a timely fashion, accurately and using the most up-to-date information.

• Salary: From £19,150 per annum
• Location: Bristol
• Contract: Permanent
• Hours: Monday-Friday 9am-6pm with 1 hour for lunch
• Bonus: Annual discretionary performance-related bonus

Duties Include:
• Making bookings over the phone, by email or using online booking systems
• Carrying out research and translating for the Travel Consultants
• Checking pricing and availability where required
• Offering operational assistance with urgent customer support incidents for travelling clients where required
• Preparation and sending of final trip documents (Info-Pack) for our clients prior to their departure
• Create and quality check new resources for final documents
• Involvement in the ticketing of international flights

Skills Required:
• Experience travelling to Japan and/or speaking Japanese (highly desirable)
• Highly motivated and well organised
• Experience of providing administrative support in an office environment
• Proactive, organised and methodical
• Ability to work on own initiative and to tight timescales
• High level of productivity and accuracy
• Excellent written and verbal communication skills in English, IT skills and good with numbers
• University/college undergraduate/bachelor’s degree

You will be working in a vibrant office with a great team of employees. This is a fantastic opportunity to join a fun company in Bristol which offers a great career opportunities.

Reference: 216974

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Vehicle Administrator

We are looking for a motivated and enthusiastic candidate to join our client’s team of Vehicle Administrators at their Head Office in Bristol.

  • Working Hours: 8.30 am to 4.30 pm Monday to Friday
  • Location: Bristol
  • Salary: Up to £20,000k

This is a diverse and interesting role in which we would look to grow your experience over time.

Duties Include:

  • Processing of all orders received
  • Raising vehicle invoices
  • Creating new and used car stock
  • Registration of new vehicles
  • Processing of invoices
  • Ordering of vehicles
  • Updating and maintaining accurate information logged on spreadsheets
  • Updating and maintaining accurate data
  • All aspects of administration including, filing, data input, emailing Managers, opening internal post bags
  • Liaising with colleagues to solve problems
  • Liaising with suppliers

Previous experience in a general administration role is necessary, as are accuracy and the ability to work with a team and to a deadline.

Previous experience in the Motor industry is not necessary as training will be given.

Many of our client’s employees have been with them for over ten years, starting in junior roles and progressing to senior level. This is a fantastic opportunity to become part of an award winning, forward-thinking company and join a dedicated and friendly team, where no day is ever the same.

Reference: 216973

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Part Time Administrator

Our successful client has an exciting opportunity for a customer focused candidate to work in a relaxed and friendly but ultimately hardworking atmosphere, based between their two Bristol offices as a Part Time Administrator.

  • Hours: Part Time 10.00am – 2.30pm (this can be flexible to accommodate the successful candidate)
  • Day: Minimum 3 days up to 5 days
  • Hourly rate £9-£12 ph
  • Location: Bristol

Duties Include (but are not limited to):

  • Responding to telephone and email enquiries
  • Taking accurate messages and passing them on quickly via email or face to face if urgent (when Sales staff are unavailable)
  • Booking new appointments into the diary
  • Maintaining paperwork
  • Updating the company computer system
  • Processing orders
  • Ordering stationary and office supplies
  • Typing and formatting documents and files
  • Dealing with incoming and outgoing post
  • Other administrative/customer service duties as required

If you are a highly organised Administrator who enjoys interacting with customers and can work well under pressure, then this may be the ideal role for you!

 

Reference: 216971

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Quality Process/Production Planner

Our client, a highly successful design and manufacturing business, are seeking a Business Development Executive to join their team on a full-time permanent basis.

  • Bristol
  • Free parking
  • £25,000-£27,000k
  • Mon-Fri; 7:30am – 4pm with 30 min lunch
  • Workplace pension
  • Ongoing training/support
  • Corporate workwear / PPE

Main Duties:

  • Preparation of manufacturing process instructions
  • Preparation of processes & procedures in line with the QMS
  • Undertake continual improvement activity
  • Undertake audits in line with the QMS
  • Manage the non-conformity / corrective action policy in line with the QMS
  • Undertake audits in line with the health & safety system
  • Manage the health & safety log
  • Develop a production planning process
  • Undertake risk assessments
  • Develop & prepare statistical information via EMIR, CRM & Excel

Qualifications and experience required to do this role:

  • Previous role experience
  • Interpersonal skills
  • Honesty; integrity and reliability
  • Solid written and verbal communication skills
  • Organisational skills
  • Research skills
  • Analytical skills
  • IT skills including Microsoft

If you are a process driven individual with an analytical mind-set this may be the ideal role for you. Please submit your CV today.

Reference: 216966

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Property Manager

An exciting opportunity has arisen for a driven individual to join our client’s award winning, energetic and experienced lettings team in Bristol.

Property Managers have responsibility for a portfolio of managed properties, tasks include:

  • Reactive maintenance
  • Property inspections
  • Organisation of safety certificates
  • Out of office appointments inspecting the condition of managed properties, checking in new tenants and checking out old tenants
  • Relationship building with tenants and Landlords and much more ….

Essential Skills:

  • Property management experience or experience of dealing with general public in face to face in a customer service role
  • An analytical person who can communicate well
  • Strong organisational skills
  • Quick learner who thrives on attention to detail
  • Driven and a real desire to succeed - ability to demonstrate initiative and self-motivation
  • Genuine interest in property and people
  • Full clean manual driving license is a must
  • Enjoy an extremely fast paced and high-volume workload

Experience/Qualifications required:

  • Previous property management experience desirable
  • Membership of MARLA or ARLA desirable but full training is available
  • Own car (mileage paid)

We are offering:

  • Basic salary of £22K with a realistic OTE £27k
  • Mileage paid – there will also be access to a company pool car
  • 25 Days annual leave + bank holidays
  • Great company culture and values
  • Plenty of first-class training and development resources
  • The opportunity to learn from a lively, highly skilled team

Working Hours: Monday to Friday 8.45am-6.00pm & 1 in 6 Saturday’s 9am-4pm (with lieu day in the week).

The right candidate does not need years and years of experience - with a can-do attitude, ability to close a deal, great attention to detail, and eagerness to learn...our client can teach the rest!

 

Reference: 216965

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