ADMINISTRATION

Below you will find our Administration current vacancies, if you would like to apply simply click the apply now button and send us your details and CV, if you cannot see the role you are looking for please do contact us with your CV and we will do our very best to help you.

Part Time Patient Coordinator/Receptionist

Our client is looking to expand their Reception Team in Bristol and are keen to find well-motivated people to join them. Flexibility, commitment and a positive approach are essential.

Customer service experience preferred, although attitude is more important than your background. Training is available to those looking to increase their skill levels; however, a high level of computer literacy is desirable.


Reporting to: Reception Team Leader
Accountable to: Operations Manager
Hours per week: We have 2 part-time shift patterns available (covering shifts between 7.45am - 7.00pm) + occasional Saturday mornings
Salary: £9.09ph (with a salary increase after probation)
Location: Bristol
Contract: Permanent (part time)


Summary:
To work as a member of the Reception Team to ensure the smooth running of reception, whilst taking a proactive role in maintaining an efficient and effective service to all patients.


Main Duties:
• Opening and closing procedures
• Taking calls, appointment booking and dealing with general enquiries
• Checking-in and directing patients on arrival at the surgery
• Processing repeat prescription requests
• Taking and recording requests for home visits
• Registering new patients and temporary residents
• Tidy waiting room after morning and afternoon surgeries
• Leave the reception area tidy and ready for incoming colleagues
• Assist with scanning of medical post onto patient electronic records
• Updating Patient details
• Sending and receiving faxes
• Liaise with outside agencies, ensuring all leaflets/posters within the surgery are up-to-date
• Alert other team members to issues of quality and risk

 

Skills Required:
• Ability to cope and work well in a busy and pressured environment
• Ability to communicate effectively
• Ability to maintain excellent customer service at all times
• Ability to prioritise own workload


If you have a flexible and positive ‘can-do’ approach towards work and are customer focused and organised, then this may be the perfect role for you – please submit your CV today!

Reference: 216912

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Local Credit Management Clerk

We are seeking a numerate and customer focused Credit Management Clerk to join our clients expanding team in Bristol on a full time, temp-to-perm basis.

 

Location: Bristol
Salary: £22,809.59 + 10% monthly bonus
Contract: Full time, temp-to-perm

Overall Objectives:

• To ensure timely collection of cash receipts due from debtors.
• To ensure customers invoice queries are resolved in line with our credit policy and department SLA’s.
• To ensure that Credit Management procedures are maintained to a standard of excellence.

 

Key Tasks/Areas of Responsibility:

• Ensure debt is collected in line with procedure and monthly set targets
• Manage defaulting debtors to conclusion including suspension of services and preparation to legal action
• Take card payments over the telephone
• Month end cash forecasting
• Review with Team Leader daily/ weekly on outstanding balances and queries
• To record all communication with customers on the correct systems and ensure that system is maintained accurately
• Manage returned invoices sent by email and update systems with the correct contact details
• To investigate all invoice queries received and for necessary credit notes to be raised
• To notify customers of credit rejections
• Maintain call quality SLA of 80%
• To liaise with the Team Leaders, Managers, Sales and Depots on all issues of Credit Management

 

If you are numerate, target driven and enjoy delivering fantastic customer service and have experience within an office environment involving similar skills then please submit your CV today!

 

Reference: 216911

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Personal Assistant to Senior Partner

Spec Recruitment are seeking an Experienced PA to support a Senior Partner on a part time basis near Bristol.


The Senior Partner has built a successful property business, owns approximately 400 acres of land and has a tourist lodge in East Africa. He has an interest in conservation and promoting the sustainable development of Africa.

 

Hours: 10-15 hours per week, (approximately 4 hours on 3 mornings per week) but flexibility is required to accommodate the Senior Partner’s overseas trips. Working from home may be an option when the Senior Partner is overseas.
Pay: Dependent on experience but a generous rate per hour will be offered from aprox £25ph
Location: Between Newport and Bristol
Start date: Ideally mid-September

 

Job Outline:

The role will incorporate a very varied workload, undertaking varied tasks, including:
• Administration
• Sourcing products and arranging their shipment
• Assisting with marketing, website and social media updates
• Responding to phone and email enquiries
• Diary management
• Typing letters and correspondence

 

Skills Required:
• Confident working to your own initiative, and able to make informed decisions
• Superb attention to detail
• Good IT skills and to be able to type letters from dictation
• Be discrete and reliable
• Comfortable working in isolation and in a rural location

If you are an experienced PA who is happy working to your own initiative and seeking part time employment, then this may be the ideal role for you – please apply today!

 

Reference: 216910

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Head of Sales

We have an exciting opportunity for an experienced Sales Manager to join our client’s vibrant head office based in Bristol!

 

Location: Bristol

Salary: £36,000 - £39,000pa + bonus (up to £6250pa)

Contract: Full time, permanent

 

Listed as a Times Top 100 Best Company to Work for in 2019, our client values their staff and supports them in every way possible.

 

The Role:

This a soft sales role with an emphasis on building and maintaining relationships with 3rd parties to increase group sales bookings. Working closely with the Marketing Director, initiative is key in proposing new ‘packages’ that their valued guests can benefit from. Consistently developing new sales channels, you will have exceptional customer service skills and not be afraid to think outside of the box whilst also analysing and reporting on the team’s results.

 

As Head of Sales you will need the following:

  • • A proven track record of success within a similar role, ideally in the hospitality or leisure industry
  • • Experience using a CRM & booking system
  • • The ability to plan and execute campaigns for corporate promotion and the launch of new experiential activities that will drive the groups channel and revenue
  • • Experience in working closely with brand teams to develop and implement comprehensive marketing strategies to create awareness of products targeting the pre-booked and groups market
  • • The ability to execute strategic plans to achieve sales targets and to expand the company’s customer base
  • • Motivation and drive to ensure annual sales targets are met
  • • Strong excel knowledge and the ability to produce accurate reports on your team's activity and performance
  • • Excellent communication and organisational skills to organise and attend visits
  • • To be flexible and willing to travel

 

In return, you will get:

  • • A generous bonus structure
  • • Great sales incentives
  • • Opportunities to attend showcases, work social events and industry events
  • • Full induction and continued, ongoing training
  • • The chance to work in one of the industry’s most innovative brands
  • • Discounts on gym memberships, cinema tickets, apple products, holidays, high street shops and much more

 

So, if you are looking for a new exciting challenge within a vibrant and growing company, apply today!

Reference: 216909

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Administrator/Secretary

A very successful legal firm in Bristol looking for an Administrator/Secretary to support the wider office. The role is a mix of administration and typing:

Location: Working for one client across their various Bristol offices
Hours: Full time OR part time (minimum requirement: every Monday and Friday)
Contract: Permanent

Duties Include:
Audio typing of department documentation
General office administration
Working on reception – being the first point of contact
Maintaining and sorting all mail
Making appointments and arranging meetings
Diary management
Responding to queries via phone and email
Assisting with all file closures

Skills Required:
Previous secretarial experience
Great communication skills, both verbal and written
A strong knowledge of Word
Self-motivation and be able to have a good eye for detail
The ability to work autonomously

A small practice that calls for an experienced, capable person, who is happy to take on a varied role – please apply today!

Reference: 216907

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Administrator

Our client, an award-winning investment management firm, are seeking an organised and reliable Administrator to join their team on a full-time permanent basis.

Location: Bristol
Salary: Up to £21,000k
Contract: Full time, permanent

The Role:
• Application processing
• Fund dealing
• Liaising with fund companies
• Liaising with financial advisers
• Dealing with contracts
• Coordinating settlements
• Dealing with client queries (both written and telephone)
• Corporate event processing (dividend and income)
• Client cash management

Benefits:
• Normal working hours 9am to 5pm, Monday to Friday
• 25 days holiday per year
• Private Medical Insurance on completion of probation period
• Death in service benefits

If you are seeking a varied role with great potential, then please submit your CV today.

Reference: 216906

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Logistics/Customer Service Executive

We are seeking a highly organised and customer focused individual to work as a Logistics/Customer Service Executive for our client near the city centre. This is a varied role and an opportunity to join a forward thinking and dynamic company.

Location: Bristol (free parking)
Contract: Full time, perm
Salary: £23,000K

RESPONSIBILITIES
• Account administration, responding to account queries and providing sales support
• Maintaining timely and effective communication with customers, both internal and external
• Processing orders, quotes and requests
• Shipping of products to customers in the UK and world-wide
• Maintaining up-to-date knowledge of products, customers, processes and suppliers
• Working closely with the Sales & Marketing team to building strong relationships and support


REQUIREMENTS
• Experienced in shipping goods worldwide
• Ability to communicate internally and externally demonstrating a high level of professionalism
• Excellent written and numeracy skills
• Good PC skills
• Excellent attention to detail
• Good planning and organisational skills
• Previous experience in a customer service role


DESIRED
• Knowledge/experience of selling to or working within the NHS
• A manufacturing customer service background

This is a full-time permanent position paying £23,000k, if you have experience working within logistics and are a proactive and hard-working candidate then please apply today!

Reference: 216903

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Senior Administrator/PA

Due to expansion our successful client is seeking an experienced Administrator to join them on a full-time permanent basis as a Senior Administrator/PA.

 

Hours: Monday to Friday 9 am - 5 pm (flexible start/finish time can be agreed)
Salary: £20,000 - £24,000K per year depending on experience
Location: Bristol (free parking)

 

This is a varied role, with duties including:
• Answering phone calls, responding to queries and taking messages
• Managing bills for suppliers and clients
• Diary management for the MD
• Email/inbox management for the MD
• Bank reconciliation (using Xero)
• Coordinating commission work for approved suppliers (for example: sending a survey to the Architect for them to make the architectural drawings)
• Following instructions to purchase materials from known suppliers
• Maintaining computer systems
• Researching tradespeople on the internet and booking them in for interviews with MD
• Researching new material suppliers on the internet

 

The successful candidate for this role must be able to take the lead with all secretarial, PA and administration support for the Managing Director, demonstrate their ability to take responsibility and ownership, provide an efficient and high-quality service and possess strong verbal and written communication skills. You must be highly organised, able to manage tasks effectively, able to work independently, act on your own initiative and hit the ground running.

 

Benefits:
• 28 days holidays
• Competitive salary
• Friendly working environment
• Opportunity to be part of an international growing brand

 

If you are seeking your next varied and rewarding role, please submit your CV today! Immediate start for the right candidate.

 

Reference: 216899

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Due to continued expansion our successful client is seeking a Project Assistant for a 6 month contract to join their team.

As part of the team you will be providing support to the Project Engineers, your main responsibility will be to ensure that the project engineers are supported, resources and plans updated and maintained, and relevant reporting completed. With developed engineering project management, you will work with the team to follow the product lifecycle from conception to completion.

• Location: Bristol (free parking)
• Contract: 6 month FTC
• Hours: Full time, Monday-Friday
• Salary: Up to £22,000k pro rata


Your responsibilities will include:
• Work with Project Engineers to ensure resources are managed across all projects
• Generate financial reports
• Report on resource levels across projects to Project Engineers and the Programme Manager and consider alternate options
• Provide administrative support
• Ensure projects are closed out and project documentation is stored correctly


About you:
• GCSE grade C or above Maths and English
• MS Word, Excel, Powerpoint, Outlook
• Ability to solve problems
• 2+ years experience of project work
• Have a keen eye for detail and excellent verbal and written communication skills


If you are an enthusiastic, determined and motivated individual looking to develop your project experience while working for a vibrant and thriving company then please submit your CV today.

Reference: 216898

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We are recruiting for a Project Engineer to join our clients’ team on a 6-month fixed term contract. 

As part of the team you will be main point of contact for clients and your main responsibility will be to ensure that projects are delivered on time, cost and quality. With developed engineering project management, you will work with the team to follow the product lifecycle from conception to completion.


• Location: Bristol
• Contract: 6 Months
• Hours: Full time Monday-Friday
• Salary: Up to £35,000 pro rata


Your responsibilities will include:
• Project negotiation
• Technical support for contracting
• Ensuring requirements and approval for project work packages meet customer requirements
• Project execution and control management of technical risks
• Technical collaboration with partners and suppliers
• Support for the design team
• Reporting of project status and project cost management


About You:
• Degree educated within an engineering discipline
• APM Project Management Qualification (PMQ) or equivalent would be an advantage
• Ability to solve problems
• 2+ years’ experience of industrial engineering project management
• Project and development experience
• Have a keen eye for detail and excellent verbal and written communication skills


If you have the skills required and are seeking a 6-month contract within Projects/Engineering, then please submit your CV today – this is a fantastic opportunity to join a thriving company in Bristol.

Reference: 216897

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