ADMINISTRATION

Below you will find our Administration current vacancies, if you would like to apply simply click the apply now button and send us your details and CV, if you cannot see the role you are looking for please do contact us with your CV and we will do our very best to help you.

Office Coordinator

An exciting opportunity has become available for a friendly and motivated individual to join a niche organisation based in South Bristol on a permanent basis as an Office Coordinator. The successful candidate will have the opportunity to work full time or part time.

• Salary: Up to £22,000k + bonus
• Benefits: Free parking, 28 days holiday + pension scheme
• Location: South Bristol
• Contract type: Full-time, term-time or part-time

Overall Objective:
You will ensure the smooth running of the small office through a range of administrative, financial and managerial tasks.

This is a varied and dynamic role, so our client wants someone who can understand their customer’s needs. You will be involved in:
• Human Resources
• Recruitment
• Training
• Administration
• Customer Service
• Payments
• Health & Safety
• Maintenance
Our client’s working environment provides the opportunity to implement new techniques and make changes, so if you are seeking a role where your hard work will be truly valued, and your ideas listened to then please apply today!

Reference: 216949

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Part Time Supply Chain and Logistics Officer

A rare and exciting opportunity has arisen within a charitable organisation based in South Bristol for a Supply Chain and Logistics Officer. We are looking for someone with a hands-on approach who is a competent and enthusiastic individual to join our client’s successful and hard-working team on a permanent part time basis.

 

Location: Bristol

Salary: £22,937.77 (pro rata)

Contract: Permanent

Hours: Part Time (Tuesday and Wednesday 9:30am-2:30pm and potentially Thursday and Friday 9:30am-1:30pm) 

 

Overall Objective:

The role of the Supply Chain and Logistics Officer is to manage the sales and purchase order process and to support the logistical requirements for all customers.

Duties Include:

  • Supporting the Supply Chain and Logistics Manager achieve on time product deliveries
  • Supporting the Supply Chain and Logistics Manager with sourcing, purchasing, procurement, shipping, delivery and inventory functions
  • Supporting the Supply Chain and Logistics Manager dealing with third party certification companies to obtain the necessary certifications before shipping
  • Supporting the Sales Team and managing orders directly with existing customers:
  • Obtaining shipping quotes (within 3 working days)
  • Raising sales quotes (within 2 working days)
  • Managing the shipments from start to delivery
  • Maintaining Excel stock sheets
  • Providing remote support to our client’s sister organisations overseas
  • Updating the product information website
  • Keeping accurate records within Microsoft Dynamics including but not limited to; updating prices, the receipt of stock, product information, creation of new customers and suppliers, entering product serial numbers
  • Accurately creating and issuing a monthly beneficiary number report
  • Maintaining a thorough knowledge of our client’s past and current portfolio of products and customers
  • Maintaining a great working relationship with third party logistics provider
  • Providing holiday/ sickness cover for the Supply Chain and Logistics Manager

Skills and Experience Required:

  • At least one year’s experience in a similar role OR able to demonstrate transferable skills
  • A high level of computer literacy (MS Word, Excel, Outlook, Windows)
  • Excellent communicator both verbal and in writing
  • Analytical, numerical and organisational skills
  • Excellent problem-solving skills
  • Exceptional common sense

This is a varied, exciting and rewarding position, suited to someone with a can-do attitude and strong customer focus. If you are seeking the next step of your successful career, and have the relevant skills required, please submit your CV today.

Reference: 216948

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Supply Chain Systems Coordinator

A fantastic opportunity has arisen for a talented and highly organised individual to join this national organisation as a Coordinator. This is a varied and challenging role, requiring an individual with drive and an outgoing personality. Working within a busy Bristol based office, this is a great chance to join a friendly and animated team in a role of responsibility.

Key responsibilities will include:

  • Producing daily reports and highlighting any key issues
  • Tracking changes in suppliers product prices
  • Maintaining product information
  • Main point of contact for supply chain queries
  • Ownership of specific composition product information
  • Providing feedback on new stock
  • Assisting with product launches
  • Some project management
  • Other ad hoc duties as required

The ideal candidate:

  • Must have strong communication
  • Strong computer skills; with particular focus on Microsoft Excel
  • Customer focused
  • Able to build and maintain working relationships
  • Strong time management and organisation and prioritisation skills
  • Be a strong team player

This role is ideally suited to a proactive and confident individual with a positive attitude, and approachable nature. Offering free breakfast, staff discount, great social scene, a salary of £25,000 per annum depending upon experience this is a great chance to join a forward thinking, national organisation and work within a friendly and vibrant environment!

Reference: 216947

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Legal Property Administrator

We are looking for a Legal Property Administrator with loads of initiative, previous administrative experience and the ability to think on their feet.

The successful candidate will assist in all legal aspects of documentation and office administration for our client’s vibrant property company.

Location: Bristol
Contract: Permanent
Hours: Full time
Salary: £18,000-£23,000k

Duties Include:
• Chasing and responding to rental property reference checks
• Coordinating credit checks for new tenants
• Ensuring rental property documentation and administration is up to date and compliant
• Sending out paperwork to guarantors, tenants and landlords
• Ensuring all relevant paperwork is returned on time
• Updating the company databases
• Informing utilities of new tenants
• Assisting with changeover procedures
• Responding to telephone and email enquiries
• Appointment and diary management
• Other general office support/administration as required

The ideal candidate for this role will enjoy working in a busy environment where no two days are the same, will have an excellent telephone manner, a good understanding of all Microsoft Office packages, and strong communications skills are essential.

This is a fantastic role for someone wanting to gain valuable experience working within the property industry for a highly successful and dynamic business – please submit your CV today.

 

Reference: 216944

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Accounts Assistant

We are seeking a proactive and detail orientated Accounts Assistant to join our client in North Bristol on a full-time permanent basis. The successful candidate will support the Purchase Ledger and Sales Ledger with office administration and accounts duties.

 

• Salary £18,000-£20,000k
• 37.5 Hours per week (8.30am – 4.30pm)
• 25 Days Holiday plus Bank Holidays
• Location: Bristol
• Free parking

 

Duties Include:
• Dealing with purchase invoices
• Completing statements reconciliations
• Responding to supplier queries
• Completing general administration (emails/post/phone)
• Assisting with supplier phone calls – taking messages or directing calls when required
• Updating the company computer systems and accurate data entry of information

Skills Required:

• Previous office experience (essential)
• Previous Accounts experience (highly desirable)
• Able to handle and thrive within a very fast paced environment
• Good verbal and written skillset
• Highly organised with strong analytical skills and attention to detail
• Ability to work individually or as part of a team
• Can work to tight deadlines

If you are a reliable, hard-working and numerate individual seeking your next career step, then please submit your CV today!

Reference: 216942

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Switchboard Receptionist

Do you have a confident and polite telephone manner and enjoy speaking to others?

If so, our Bristol based client is seeking a reliable Switchboard Receptionist to control the company switchboard, and you may be their ideal candidate! You will be responsible for answering incoming calls from customers while working within the main office alongside the wider team.

  • Location: Bristol
  • Salary: £9.00ph while temping and then £18,000k permanently
  • Contract: Temp to Perm
  • Start date: ASAP

Duties Include:

  • Controlling the switchboard phone system
  • Answer incoming calls and greeting callers appropriately
  • Building and maintain positive relationships with regular customers
  • Providing relevant information to callers
  • Transferring calls and/or taking messages as necessary
  • Other ad hoc admin/reception tasks when required

If you are seeking a communication skills-based role and are wanting to work on a temp to perm basis then please submit your CV today!

Reference: 216939

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Sales Order Processor

This is an exciting opportunity to work within a busy department in a varied position with no sales!

Salary: £18,000-£22,000k
Location: Bristol
Contract: Permanent
Hours: Full Time

Duties Include:
• Managing orders relating to key customer accounts
• Managing the order process from the point of entry through to delivery
• Working closely with factory and warehousing teams
• Organising delivery of goods
• Responding to queries relating to existing orders
• Managing any order changes or amendments
• Assisting with stock forecasting
• Order/data entry
• Sales documentation– acknowledgements, invoices, despatch etc
• Answering the telephone and responding to emails

Skills Required:
• Previous customer service and administration experience
• Have excellent customer service skills, both verbal and written
• Be able to work to deadlines
• Be able to overcome problems and think of solutions

If you are a customer focused individual who enjoys following a process then please submit your CV today!

Reference: 216930

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Do you have paraplanning experience? If so, we want to hear from you!

Our successful client, a professional wealth management company is seeking a Paraplanner to join their small and tight-knit team on a full-time permanent basis.

Salary: £18,000-£24,000k
Location: Bristol
Contract: Permanent
Hours: Full time

Overview:
To provide clients with a professional and seamless ongoing financial planning experience.

Job Description:
• Oversee all administrative duties
• Deal with existing clients and new business
• Communicate with clients via email, phone, letters and reports
• Draft compliant suitability letters/reports
• Undertake investment research and cash flow analysis
• Organise client reviews along with the review packs including essential documents i.e. performance information, capital gains tax etc
• Assist with marketing initiatives
• Responsible for all operating functions of the investment platform including placing investment trades
• Ensure accurate record keeping of client data
• Complete fact-find and risk questionnaires with clients and verify information with regards to their circumstances, identify and query gaps
• Prepare quotes and illustrations from platforms and providers

Requirements:
• Educated to degree level
• Have a complete understanding of the paraplanning role and how it fits into financial planning
• Proficient in the use of Word, Pages & Excel
• Possess strong mathematical skills
• First class written and oral communication skills
• Very well presented and professional
• Excellent telephone manner and the ability to chat to clients and build relationships
• Strong organisational skills
• An optimistic and positive attitude
• Willingness to learn and adapt to new initiatives
• Happy to work as part of a small team, where even the bosses make the tea when required!

If you have previous paraplanning or office administrative experience and are a quick learner, then this role may be ideal for you, please submit your CV today.

Reference: 216929

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We are seeking a customer focused and hard-working Sales Negotiator to join our client’s team in Bristol on a full-time permanent basis.

• Location: Bristol
• Salary: OTE £25,000-£30,000k (basic salary dependant on experience)
• Contract: Permanent, full time
• Hours: 8:45am-6pm
• Shift Pattern: 5 days a week (Monday-Friday) and working every other Saturday (with a day off in the week)
• Full UK driving licence and own car required

Duties Include:
• Matching suitable properties
• Organising and attending viewings
• Negotiating offers and sales
• Arranging all associated property sale paperwork
• Preparing floorplans and property particulars
• Ensuring property files (database and hard copies) are up to date
• Assisting Property Manager with day to day management duties
• Provide support to rest of team

Skills Required:
• Pro-active and self- starter
• Confident and ambitious
• Ability to work under pressure, meet deadlines and solve problems
• Highly presentable and well-spoken
• Excellent customer service and communication skills (written, oral and telephone)
• Highly computer/ IT literate
• Can work on own and part of a team
• Excellent attention to detail
• Good administration and organisational skills
• Good local knowledge of Bristol
• Full driving licence and own car to fulfil daily duties (fuel allowance provided)
If you have some previous property experience and are seeking the next step in your successful career, then please submit your CV today. This is a fantastic opportunity to join a small, friendly and successful team.

Reference: 216920

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Credit Management Clerk

Our client, a renowned logistics company, are seeking a numerate and customer focused Credit Management Clerk to join their expanding team in Bristol on a full time, temp-to-perm basis.

Location: Bristol
Salary: £22,809.59 + 10% monthly bonus
Contract: Full time, temp-to-perm

Overall Objectives:

• To ensure timely collection of cash receipts due from debtors
• To ensure customers invoice queries are resolved

Key Tasks/Areas of Responsibility:

• Ensure that debt is collected in line with targets and company procedure.
• Manage debtors that have defaulted to conclusion, to include the suspension of services and preparation for legal action.
• Participate in month end forecasting
• Take card payments over the phone
• Record and note all communication with customers correctly on the systems
• Investigate all invoice queries that you receive and raise credit notes
• Notify customers of credit rejections
• Maintain the service level agreement for call quality, and liaise with Team Leaders, Managers, Sales and Depots on all issues

 

You will have reviews daily and weekly with your Team Leader regarding outstanding queries and balances – this is a supportive working environment where all employees are valued.

If you are numerate, target driven and enjoy delivering fantastic customer service and have experience within an office environment involving similar skills then please submit your CV today!

 

Reference: 216911

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