ADMINISTRATION

Below you will find our Administration current vacancies, if you would like to apply simply click the apply now button and send us your details and CV, if you cannot see the role you are looking for please do contact us with your CV and we will do our very best to help you.

Education Administrator

Based in South Bristol our established client has an immediate opening for a good, all round Temporary Education Administrator to work in a small team supporting the professional staff.

 

Location: Bristol
Contract: Temporary 28th August – Ongoing
Salary: £11.53ph

 

Duties Include:

• Assisting with organising conferences, workshops and courses
• Preparing agendas and taking minutes
• Liaising with course organisers and tutors
• Organising travel arrangements
• Booking catering and meeting rooms
• Updating databases and maintaining all archive records and filing, both electronic and manual
• Diary management
• Updating the website
• Maintaining and ordering office equipment
• Processing expenses forms and maintaining course finances
• Monitoring approved job descriptions and requesting updates from HR departments
• Attending conferences, workshops and courses if necessary

 

Skills Required:

• Strong I.T. skills
• Ability to multi task
• Good numeracy and literacy skills
• The ability to communicate quickly and efficiently
• Ability to prioritise

 

This is a great job for someone who enjoys a very varied role and is a natural multi tasker. Interesting, busy and no day is ever the same – apply today!

 

Reference: 216586

APPLY NOW


Operational Engineering Administrator

Our successful client is seeking an Operational Engineering Administrator to join their hard-working and proactive team in North Bristol. The successful candidate much be I.T. literate and able to demonstrate a methodical and flexible approach to work.

In return, you can look forward to opportunities to progress your career in both the engineering and project management fields in a fast-moving privately-owned company, along with an excellent range of benefits including generous holiday and pension contribution, profit-related pay and subsidised canteen.

 

Location: Bristol
Contract: Permanent
Typical working hours: 08:00-17:00 (Monday – Thursday) and 08.00 – 16.00 (Friday)
Salary: £23,000k + generous benefits package

 

Responsibilities:
• Ensure all contractor reports are recorded
• Update the database to ensure servicing schedules and maintenance work orders correspond to approved maintenance schedules
• Issue daily, weekly and monthly KPI reports
• Support the Operations Engineering Managers, Development Engineers and Team leaders in their daily admin duties
• Monitor and administer third-party inspections
• Assist in scheduling inspections
• Gather error-rate analysis reports on equipment
• Obtain quotes for hire equipment
• Liaise with other departments/Managers
• Ensure a Customer focus is maintained

 

Person Specification:
• Organised with good attention to detail
• Strong communication skills, both verbal and written
• Ability to work well both individually and as part of a team
• Positive work ethic with a ‘can-do’ attitude
• A full driving licence and your own transport are essential.

 

This is a great opportunity for a hard-working individual. If it sounds like the perfect role for you, apply today!

Reference: 216585

APPLY NOW


Contract Executive

We are seeking an organised, hard-working and reliable Contract Executive to join our client based in Bristol on a full-time permanent basis.

 

JOB TITLE: Contract Executive

REPORTS TO: Contracts Manager

SALARY: £23,000 - £26,000 depending on experience

LOCATION: Bristol

 

PURPOSE:
Carry out administration of purchase and sales contracts, and associated recording and reporting to ensure that the Company is able to maximise the drawdown of funding.

 

Duties Include:
• Respond to customer requests for information

• Maintain an electronic register of all contracts, and record every transaction

• Create and maintain fully indexed central document files containing all relevant documentation pertaining to the programme and full and accurate records of funding claims made

• Prepare and produce funding claims for sales contracts, including collation of supporting reports and evidence

• Work with Contracts Manager to prepare reports showing the up to date position relating to all purchase and sales contracts at the end of each month

• Work with Contracts Manager to ensure positive liaison with sponsors/funders regarding contract performance and audit requirements

• Provide support to other Contracts Team staff to ensure maintenance of administrative processes for all contracts during periods of absence

 

Job Knowledge, Skills and Experience:

• Have an understanding of ledger accounting or be able to perform analysis of costs/reconciliations

• Ability to provide effective administrative support in a team environment

• Be able to demonstrate experience of working in a customer focused business environment

• Be able to work on own initiative as well as part of a wider team

• Be able to work to tight deadlines with first class attention to detail

• Able to demonstrate excellent communication and interpersonal skills

 

This is a varied role working for a successful company. If you are seeking your next challenge, apply today!

 

Reference: 216582

APPLY NOW


Travel Administrator

Our successful client based in Bristol is seeking a Travel Administrator with fantastic communication and organisational skills to join their small and tight-knit team.

 

• Location: Bristol
• Contract: Permanent, Full time or Part time
• Salary: £19,150 per annum
• Start Date: Immediate
• Hours: 40 hours pw (normal hours Monday - Friday 9am - 6pm with 1 hour for lunch) for a full-time position. Part time positions are also available - hours to be negotiated

 

Main tasks and responsibilities:
• Prepare allocation requests to book hotel rooms
• Advise travel consultants on seat availability
• Create a list of all passengers on tour and their requirements
• Responsible of the daily administration of group tours
• Generating, editing, checking and dispatching group tours ‘info-packs’
• Generating, editing, checking and emailing tour leader documents such as cash sheets and passenger manifests, generated from the company’s content management system (CRM)
• Assisting the sales team in managing their schedule of contact with group tour clients, by planning tasks and sending email reminders
• Data entry and maintaining of spreadsheets
• Updating and maintaining tour itineraries in the company’s content management system (CRM)
• Preparation of necessary documents to requests room allocations from partner hotels
• Liaising with the operations teams to check group tour arrangements and services, and making sure arrangements are correctly noted in the documents for the clients and the tour leaders

Experience and key skills required:
• Attention to detail is of utmost importance
• You will require very high levels of accuracy
• You need to be able to work to strict deadlines
• Be able to organise your workload
• Solid English language skills will be essential as you will have to communicate effectively with members of a large international team and revise customer facing documents
• A passion for travel will be of benefit

Additional Information:
• Holiday: 23 days paid holiday plus 8 statutory bank holidays
• Bonus: The Company offers a performance-related bonus scheme where the maximum payment available is 125% of monthly salary
• Pension: An auto-enrolment workplace pension scheme

 

This is a varied and exciting role suitable for someone ideally with a love for travel. If this sounds like the perfect opportunity for you, apply today!

 

Reference: 216580

APPLY NOW


Office Assistant

We have an opportunity for an enthusiastic and experienced Office Assistant to work in our client’s newly acquired Bristol office, as part of our client's planned expansion.

 

Location: North Bristol
Contract: Permanent
Salary: £19,000-£21,000

 

We are looking for someone with previous administrative experience, who is proactive, adaptable and a self-starter to ensure the smooth running of the office. The team in Bristol is currently small, and they are often out and about meeting the needs of their clients and so there may be occasions where you would be working alone until the team builds to full strength.

 

Key duties to include:
• Day to day activities to manage the office
• Taking telephone enquiries and directing calls
• Ordering supplies and equipment
• Responding to email enquiries
• Producing purchase orders
• Assisting the sales team in the preparation of quotations and other activities relating to marketing and exhibitions
• Other ad-hoc administrative duties

 

The Candidate:
The position will suit someone with good communication skills and who is able to work as part of a team. You must also have the ability to work under pressure and to deadlines. Flexibility is a key part of this job. You will report to the Sales Manager in Bristol and to the Office Manager who is based at their south branch.

• Excellent IT skills particularly in Microsoft Office, Word, Excel and Outlook
• Experience of working with Sage or a similar system would be desirable
• Good customer service skills are a must since you will often be the first point of contact for the Company

If you think this role is for you, a competitive salary and package is offered for this permanent position, dependent upon your experience. Please submit your CV today!

 

Reference: 216573

APPLY NOW


Administrator

Our client is seeking an administrator to join their busy sales & lettings team near Bristol.

 

Overall Purpose:
The main purpose of this role will be to support the team within the office with the majority of administrative duties.

 

Duties Include:
Uploading property details onto major property portals
Dealing with walk-in enquiries
Responding to telephone queries

 

Candidate Specification:
Previous administrative/secretarial experience
Excellent communication skills
Computer literate with experience of using Word, Excel, email systems and the Internet

 

What's in it for you?
A progressive career ladder
Full training and development
Job Type: Full-time
Salary: £18,000.00 /year

 

If you are an organised, hard-working and reliable individual with Administrative experience then this could be the next career step for you, apply today!

 

Reference: 216572

APPLY NOW


Cost Administrator

Our successful client in Bristol is seeking a hard-working and reliable Cost Administrator to join their friendly team.

 

Contract: Temporary to Permanent
Location: Bristol
Salary: £22,000-£24,000pa

 

Duties will Include:

• Prepare client accounts for the Quantity Surveyor on a weekly basis, applying costs in line with the framework procedure to include:
o Site personnel hours
o Site supervision hours
o Plant and machinery
o Materials
o Subcontractors
• Present accounts to the Quantity Surveyor on a monthly basis to review before submission to the client.
• Ensure weekly cost information is correct and distributed to the site teams for verification.
• Ensure our costs are being recovered in line with agreed framework rates – query with the Quantity Surveyor on loss items.
• Manage cost queries and arrange credits or re-allocation with suppliers and the in-house cost administration team.
• Prepare and finalise scheme audit on completion of the works – providing substantiation of costs.
• Ensuring internal cost booking system is accurate.

 

Skills and Experiences:

• Excellent organisation and communication skills.
• Competent with Word, Excel and Outlook.
• A willingness to learn and have good attention to detail.
• Excellent time management and organisational skills.
• The ability to work autonomously and as part of a team.

 

Immediate start for the ideal candidate, if you believe you have the relevant skills and experience and want to join a hard-working and successful business then please submit your CV today!

Reference: 216564

APPLY NOW


Staff Coordinator

We are recruiting for a Staff Coordinator to join our client’s office in North Bristol. 


Reporting to the Scheduling Manager, you will be responsible for ensuring the effective planning of manpower to fulfill requirements, including scheduling staff members, organising training, visas, administration, updating records and liaising with Area Managers.

 

Working Hours: Monday to Friday, 40 hours per week - (out of hours telephone cover will be in rotation one week in every four)
Location: North Bristol
Salary: Up to £20,000k
Contract: Full time, permanent

 

Main Duties Include:

• Efficient planning and scheduling of over 300 staff members
• Ensure staff travel documentation is obtained
• Timely communication with staff at home regarding future assignments
• Work with recruiting team scheduling new employees
• Liaise with Area Manager’s on a weekly basis planning staffing requirements
• Liaise with Shop Manager’s and Area Manager’s regarding completion of performance appraisals and performance plans
• Update salary details, process expenses and run monthly payroll reports
• Process monthly manning reports for external clients
• Organise training

 

Skills Required:

• Strong organisational skills and attention to detail
• Confident communicator with excellent telephone manner
• Experience working in an HR environment
• Experience in a previous scheduling position
• Knowledge of MS Office with proficiency in Word and Excel

 

This is a varied and fast-paced role suited to someone with exceptional organisational skills. If you believe you have the relevant skills and experience, please submit your CV today!

 

Reference: 216545

APPLY NOW


Client Account Co-ordinator

Our successful client based in North Bristol is seeking a Client Account Co-ordinator to join their busy and growing team in Bristol.

 

Location: North Bristol
Contract: Permanent full time
Start Date: ASAP
Salary: £12,000-£23,000
Hours: Either 9.00am – 5.00pm with ½ hour lunch or 9.00am – 5.30pm with 1 hour lunch
Holidays: 24 days Holiday plus bank holidays

 

Duties to include:
• Responsible for maintaining the Client Rent Accounts
• Receipting in Tenants payments
• Approving Contractor invoices
• Paying Landlords/Contractors; running statements & remittance advices
• Chase late rents
• Taking responsibility for the Card Machine
• NRL Tax – including quarterly & year end returns
• Month End reconciliations
• Collating weekly figures and updating various spreadsheets for month/year ends
• Keeping reports on Managed Portfolio properties
• Dealing with Renewals (Sending letters, drawing up new Agreements, Serving S21 Notices and all other related duties)
• Move In Files – Check files are correctly completed; Register deposits with DPS; Send Landlord Packs
• Let Only deposit returns
• ARLA Audit
• Send the Company Accounts team – Agency Fees; Lets Referrals; Lets Return
• Holiday cover for Admin

 

Key Skills:
• Have Accounts experience
• Have a good knowledge of MS Office packages
• Thrive on keeping busy and enjoy working under pressure
• Have excellent telephone manner
• Have a meticulous attention to detail
• Have an outgoing personality with a passion for customer service
• Demonstrate first class administrative skills
• Have excellent time management skills including the ability to prioritize

 

This is a varied role suitable for someone with a can-do attitude. If it sounds like the perfect role for you, please submit your CV.

 

Reference: 216543

APPLY NOW


Membership Coordinator

Our client based in Bristol are seeking a Membership Coordinator to join their team on a permanent full-time basis.

 

Contract: Permanent full time
Location: Bristol
Salary: £20,285, rising to £21,285 after successful completion of probationary period

 

Key Responsibilities Include:
New Member Enquiries
• Responsibility for all new membership enquires received via website, email, telephone or colleagues
• Follow-up register of interest forms received from events/exhibitions

New Member Set-Up
• Liaise with finance to raise invoices
• Take credit card payment for fees
• Set up new members on the CRM system
• Send out Membership Welcome Packs

Membership Administration
• Advise the Events Team and Finance Team of any new members for updates
• Contribute to the creation of any new membership materials
• Ensure sufficient stocks of merchandise
• Maintain information on member benefits Discounts & Offers
• Send emails to the membership where required e.g. requests for members to update their contact information

Membership Reporting
• Submit a daily activity report via email to the Director
• Submit a monthly one-to-one document to the Director
• Prepare monthly Membership Reports to include a breakdown of membership activity

Exhibition Attendance
• Book exhibition space at appropriate external events
• Arrange to attend events including; Spring Conference, National Conference and Autumn Conference
• Liaise with designers to create any required pre-event promotional items i.e. adverts or banners
• On-site arrangement of the exhibition stand including setting up/breakdown
• Oversee stocks of exhibition stand merchandise i.e. pens, thermal mugs, post-it-notes etc

Ex-Member Targeting (Campaign Activities)
• Set-up system for annual targeting of ex-members at; 6 month, 9 month and 12 month intervals to encourage return to

 

Person Specification:

• Previous telesales experience
• Membership background desirable, but not essential
• Strong communication skills, both verbal and written
• Be able to demonstrate accuracy when dealing with venue confirmations/contract completion and delegate information
• Understand the importance of budgets
• Understand the basic principles of marketing/ sales
• Possess good judgement when making decisions and have the confidence to manage the events process with little supervision

 

This is a varied, fast-paced and exciting role suited to someone with a ‘can-do’ attitude and positive working ethic. If this role sounds like the perfect challenge to you, apply today!

 

Reference: 216534

APPLY NOW