ADMINISTRATION

Below you will find our Administration current vacancies, if you would like to apply simply click the apply now button and send us your details and CV, if you cannot see the role you are looking for please do contact us with your CV and we will do our very best to help you.

Business is running as normal at Spec Recruitment, but please note that opening times may vary due to COVID-19.

Client Services Administrator

Working within a fun and passionate team with a fabulous culture revolving around their values:

Responsibilities

  • To serve as a principal point of client contact for the all research projects
  • Processing orders, including set up of website orders and new client organisation onboarding, liaising with client contacts to gather required information
  • Establish project plans and schedules
  • Build and maintain high-quality client, supplier, partner and colleagues
  • Produce project trackers, contracts and invoices for agreed projects
  • Handling telephone and email support and sales queries from clients
  • Maintaining and updating databases including data entry; use of Excel
  • Keeping records of project progress and correspondence
  • Assisting with system improvements and marketing
  • Regularly report on KPIs

General

  • Undertaking tasks within the wider Assessment Services Team as required
  • Undertake general administration including photocopying, typing, data entry, report and presentation production, binding and distribution
  • Provide general assistance to other office staff, including phone cover, holiday and sickness cover
  • Working with all other members of the company to constantly review and improve the systems and procedures

Qualifications:

  • Essential: A level or equivalent level of education (e.g Apprenticeship / BTEC)
  • Essential: good Maths and English GCSE grades (grade C or above / grade 5 or above)
  • Strong MS Office skills, including Excel and Word.
  • Database skills including input and manipulation of data

Experience:

  • At least 2 year’s work experience in a similar client facing, coordination role.
  • Experience of working in a compliance or validation environment
  • Experience of working within a project team
  • Planning & organisation
  • Interpersonal skills – Communicates effectively with clients, suppliers and colleagues in person, by phone and email
  • Delivery effectiveness – Perform assigned tasks efficiently and accurately to client expectations
    Time management – Manage your time efficiently and respond flexibly to changing demands of workload.
  • Analytical and pro-active thinking, able to take ownership of tasks

Immediate start available.  Fantastic opportunities and promotional prospects

Reference: 1406021

 

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Warehouse Administrator

One of Bristol's foremost employers with a fantastic working culture has an immediate opportunity for a Warehouse Administrator. Offering great opportunities for progression and overtime, this is a role that needs a multi-tasker who enjoys working to deadlines.

Duties include:

  • · Updating databases
  • · Stock control of materials
  • · Ensuring all job sheets are up-to-date
  • · Checking documentation
  • · Health and safety

Working in a small team for this large company you need to have

  • · Excellent IT skills to include intermediate Microsoft
  • · Strong customer service skills
  • · Pro-active and able to think on your feet
  • · Adept at managing multi tasks and operational needs

If you enjoy working to deadlines and can be flexible to accommodate competing priorities or last-minute changes, this could be the role for you.

Job Types: Full-time, Permanent

Salary: £22,000.00-£23,000.00 per year

 

Reference: 183021

 

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Administrator

As a Sales Administrator, your primary role will be to support the sales process from ordering to deliveries. This will involve communicating with the relevant departments, and providing a high level of service to our customers.

Location: Avonmouth, Bristol

Hours: FULL TIME

Start Date: ASAP

Salary:  £18,000 - £21,000pa

Key Responsibilities: 

  • Provide support to the sales team in a variety of admin duties
  • Documenting new and used products on the inhouse system
  • Producing invoices for customers and Finance houses
  • Live Link administration, support and speaking to customers about renewals
  • Stock counts
  • Customer Care
  • Creating reports as required
  • Answering of phones for the business
  • Variety of general administration tasks

Essential Requirements: 

  • Previous experience in administration role
  • Communication skills - articulate, able to communicate in a calm and professional manner
  • Organisation skills - can manage own time and prioritise workload
  • Ability to assimilate new information quickly and to learn new procedures
  • Flexible approach - able to manage and balance a range of tasks
  • Good attention to detail – need to be able to identify issues and address them before they cost money
  • Customer Experience - able to deal with the people in a friendly & efficient manner
  • Problem solving 

 

Reference: 181021

 

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Administrator Receptionist

Administration Coordinator

If you have just graduated, or finished college, this role could provide you with an ideal opportunity to improve your administration skills and grow within a successful business.  We are looking for a proactive and reliable Administrator to join this motivated team.

  • Location: Bristol
  • Hours: 9.00 - 6.00 Monday to Friday
  • Contract: Permanent 
  • Salary: £18k (flexible dependent upon experience)

The role requires a hard-working individual with a positive attitude and the ability to work both under instruction and independently as the need arises.  Previous office/retail/hospitality  experience working within the. 

The role includes: 

  • Meeting and greeting visitors to the office
  • Arranging appointments
  • Handling enquiries face to face and via email
  • Assisting the Sales Team with administration
  • Typing documents as required
  • Raising sales invoices
  • Ordering stationary, filing and any other task that is within this job scope

Candidates should have: 

  • Excellent time management skills including the ability to prioritise 
  • Excellent telephone manner 
  • Meticulous attention to detail 
  • A good knowledge of MS Office packages 


You will be working in a vibrant office with a great team of employees. This is a fantastic opportunity to join a successful property company in Bristol with full training provided. 

Reference: 176021

 

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Filing Clerk (part time)

We are looking for an organised Filing Clerk to undertake file management and maintenance. Based in Clifton you will be working 12.5 hours a week, 4 hours must include a Thursday afternoon until 6.30pm

Duties Include:

  • Prioritise paperwork
  • Digitalise all important documents
  • Protect and update files 
  • Update information and add new data

Skills Required

  • .An understanding of confidentiality and data protection. 
  •  IT literate
  • A fast and accurate data entry speed
  • Team player

Immediate start available.  Hourly rate £9.20. 

Reference: 160021

 

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Project Administrator

Our client has an excellent opportunity for someone with a process driven approach who has worked within engineering, manufacturing or construction.  In addition, you will have a driving licence in order to visit sites and ensure all compliance is being adhered to.
Responsibilities of the job include:
•  Investigating health-related complaints and cases of ill health
•  Carrying out risk assessments and site inspections
•  Ensuring that equipment is installed correctly and safely
•  Identifying potential hazards
•  Determining ways of reducing risks
•  Compiling statistics and reports
•  Running health and safety meeting and training courses
•  Liaising with external health and safety authorities
Keeping up to date and ensuring compliance with current health and safety legislation
Key Skills and Experience
Strong analytical and problem solving skills 
IT literate
Committed to further study
An eye for detail
Good interpersonal skills 
Excellent communication skills
A full driving licence
 
This is an exciting role that has been created due to expansion.  An immediate start is available
 

 

Reference: 158021

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