Our successful client based in Bristol is seeking a Travel Administrator with fantastic communication and organisational skills to join their small and tight-knit team. 

Main tasks and responsibilities:

• Prepare allocation requests to book hotel rooms
• Advise travel consultants on seat availability
• Create a list of all passengers on tour and their requirements
• Responsible of the daily administration of group tours
• Generating, editing, checking and dispatching group tours ‘info-packs’ 
• Generating, editing, checking and emailing tour leader documents such as cash sheets and passenger manifests, generated from the company’s content management system (CRM) 
• Assisting the sales team in managing their schedule of contact with group tour clients, by planning tasks and sending email reminders
• Data entry and maintaining of spreadsheets
• Updating and maintaining tour itineraries in the company’s content management system (CRM) 
• Preparation of necessary documents to requests room allocations 
• Liaising with the operations teams to check group tour arrangements and services, and making sure arrangements are correctly noted in the documents for the clients and the tour leaders 

Experience and key skills required:

• Attention to detail is of utmost importance
• You will require very high levels of accuracy
• You need to be able to work to strict deadlines
• Be able to organise your workload 
• Solid English language skills will be essential as you will have to communicate effectively with members of a large international team and revise customer facing documents
• A passion for travel will be of benefit

Additional Information:

• Holiday: 23 days paid holiday plus 8 statutory bank holidays 
• Bonus: The Company offers a performance-related bonus scheme where the maximum payment available is 125% of monthly salary 
• Pension: An auto-enrolment workplace pension scheme 

This is a varied and exciting role suitable for someone ideally with a love for travel. If this sounds like the perfect opportunity for you, apply today!

Reference: P2004121

Trainee Secretary - Administration Assistant

We are seeking a confident and keen Administrative Assistant, who will be responsible for a broad range of activities in supporting the Secretaries and wider team.  

This role is perfect for someone seeking to gain valuable Administration, PA and Secretarial experience for their future career. 

Job Type: Temp to Perm 

Location: Bristol

Salary: Up to £21,000k 

Hours: Monday-Friday 9am – 5pm with 1 hour for lunch 

The Role:

• Assisting with calls, confidential documentation, filing, photocopying/scanning, billing and post
• Booking travel arrangements 
• Database work and GDPR
• Proof reading emails and letters 
• Typing of correspondence to a high level
• Assisting filing clerk with general office filing, client file set-up on the database and in hard copy version, daily tax team reminders
• Meeting room set-up/clear down
• Confident with minimal liaisons with clients during set-up/room refresh
• Assistance with projects as and when required
• Assisting with hosting client conferences and events
• Basic IT requirements e.g. changing printer cartridges, setting up Skype calls, marketing material audit and reception work

The Individual:
The ideal candidate will demonstrate enthusiasm with the desire to learn new skills, pay attention to detail and have a professional approach.  Ideally looking to start a career in an Administration/Secretarial role.  Candidates should be proficient with IT/computer-based work, particularly using Microsoft Word, Excel and Outlook.  A competent level of knowledge using PowerPoint is desirable.  

If you have strong communication skills and the desire to kick-start a successful Administrative/Secretarial/PA career, then please submit your CV today. 

 Reference: P2003921

Our successful client has a requirement for an experienced Administrator with some experience of HR and Payroll.  Reporting into the HR Manager, duties include:

• Update and maintain accurate records of staff, chasing documentation when needed
• Manage the training requirements including the managing of the budget
• Monitoring absence
• Collate payroll information and forward relevant information to the outsourced payroll provider
• Report monthly overtime
• Set up BACS payments for payroll and update the bank when necessary
• Submit P11ds to HMRC
• HR administration for starters and leavers
• Manage and co-ordinate employee benefits
• Provide support with recruitment 

For this varied role you will be:

• A team player
• HR and payroll experience
• Possess an eye for detail
• Excellent communication skills able to liaise at all levels
• Flexibility

This position could be fulfilled within 30 – 35 hours, but requires someone in the office every day.  Hours can be flexible.  Superb opportunity!

 Reference: P2003521

An excellent opportunity for someone to join a small, friendly team as an Operations Assistant.  Full training will be given in all aspects of the business providing a fantastic opportunity for a good allrounder who is keen to learn and take on a varied role that incorporates elements of customer service, administration, finance and transport.  

Duties include:

• First point of contact on the telephone
• Taking orders over the telephone and email
• Processing orders
• Creating invoices and PO numbers
• Bank reconciliations
• Liaising with hauliers 
• Co-ordinating transport 
• Managing health and safety for the office
• Providing general administration support

Key Skills:

• Excellent communication skills
• Able to multi-task and respond to changing priorities
• Strong interpersonal skills
• IT literate
• High attention to detail

Hours Monday to Friday, 900-5.30pm  - this job offers the chance to work for a unique business that truly values its staff

 Reference: P2003121