ADMINISTRATION

Below you will find our Administration current vacancies, if you would like to apply simply click the apply now button and send us your details and CV, if you cannot see the role you are looking for please do contact us with your CV and we will do our very best to help you.

Graphics Administrator

An excellent opportunity has arisen for a Graphics Administrator to join a privately-owned business in South Bristol.

Location: South Bristol
Contract: Temporary, ‘Temp to Perm’ or Permanent
Hours: 8am-5pm Monday-Friday
Salary: £16,500-£22,000 depending on experience

The Role:
Your duties will include everything from processing orders and dealing with enquires through to general administration and covering reception where you will be meeting and greeting clients, as well as filling, photocopying and providing administration support. The successful candidate must have a professional and flexible attitude to work.

Skills Required:
• Excellent IT skills (ideally some experience using Adobe Photoshop or CAD)
• Creativity and innovation
• Excellent time management and organisational skills
• Accuracy and attention to detail

If it sounds like the perfect role for you, apply today!

 

Reference: 216479

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Operational Engineering Administration Assistant

Location: Bristol

Contract: Permanent

Work Pattern: 0800-1700, Normally Monday – Thursday and 08.00 – 16.00 on Friday, plus additional hours as required

Salary: £20,000-£22,000k

 

Responsibilities:
• Ensure all in house Engineers and outside contractor reports are recorded
• Be fully conversant, issuing daily, weekly and monthly KPI reports
• Support the Operations Engineering Managers, Development Engineers and Team leaders in their daily admin duties
• Ensure all office duties are covered during absentees accordingly
• Update & Issue documentation from Third Party Compliance Inspections – KPI’s monthly, 6 weekly forecast weekly
• Monitor and administer the third-party inspections according to policy. Providing a point of contact for Inspectors if necessary
• Assist Managers and Inspectors in Scheduling inspections
• Update internal schedules
• Gather and tabulate Plant Availability & Error-rate analysis reports on equipment
• Obtain quotes and hire equipment for Operations or Engineering Managers as required, with Directors approval
• Carry out development projects as requested by the Operations engineering Director
• To liaise with other departments/Managers to ensure strong communication
• Ensure a Customer focus is maintained

 

Person Specification:
• Organised with good attention to detail
• Strong communication skills, both verbal and written
• Ability to work well both individually and as part of a team
• Positive work ethic with a ‘can-do’ attitude

 

This is a great opportunity for a hard-working individual. If it sounds like the perfect role for you, apply today!

 

Reference: 216471

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Client Coordinator

A successful North Bristol business requires a confident individual to work as part of a busy and motivated team as an Accounts Coordinator.

 

Salary: £17,000-£18,000

Location: Bristol

Contract: Full time permanent

 

Main Duties include:
• Managing assigned business territory
• Providing administrative support to the Account Managers
• Maximising account value
• Actively seeking to increase the services offered to your portfolio
• Increasing the income generated in conjunction with the cross-sell and up-sell promotions
• Maintaining and developing relationships with existing customers through appropriate propositions, and relevant internal liaison
• To optimise quality of service, business growth and customer satisfaction, through effective communication - telephone, email, letter and occasional site visits
• Recording accurate response to all contacts made on business territory/client databases
• Processing sales orders accurately
• Ensuring all administration is completed to support the sales orders and aid efficient and accurate order despatch and invoicing
• Advising on forthcoming product developments and discussing special promotions
• Liaising with customers on order progression/stock availability/lead time
• Making accurate, rapid cost calculations, and providing customers with quotations

 

Person Specification:
• Great communication skills, both verbal and written
• Ability to prioritise workload
• Able to use your own initiative
• Ability to provide fantastic customer service
• Good organisational skills with a great eye for detail
• Proven experience from within a customer focussed role would be helpful

This is a varied and exciting role for someone looking to kick-start their career within a fast paced and positive workplace. If it sounds like the perfect role for you, apply today!

 

 

Reference: 216469

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Facilities Management Coordinator

FACILITIES MANAGEMENT COORDINATOR

OBJECTIVE
Working with the Facilities Management Team to assist with the planning and co-ordination of all activities necessary regarding the administration and supervision across a managed portfolio of commercial property UK wide. Technical and service support to the Helpdesk, contract administration, service delivery and premises legislative compliance within the Facilities Management team based at the Bristol office.

GENERAL DESCRIPTION OF TASKS
 Operating and supporting the Helpdesk Function to liaise with tenants, clients and contractors over the progress of works and services
 Maintaining the department systems
 Procurement, Administration and Supervision of Facilities Service Contracts
 Assisting and chairing Contractor Meetings
 Administering and reporting on Key Performance Indicators both internally and externally
 Ensure premises legislative compliance obligations are met (Health & Safety and Environmental)
 Supply Chain administration
 Undertaking and reporting inspections of managed property
 Assisting with the administrative support of the property management function
 Quality Assurance Compliance
 Answer all unattended telephones within the department, deal with minor queries, take messages and log information as appropriate
 Ensure relevant departmental records are maintained and up to date

PERSONAL PROFILE
 Strong service ethic
 Excellent IT skills – Word, Excel, Outlook
 Good communication and inter-personal skills
 Excellent telephone manner
 Methodical approach with attention to detail
 Able to work on own initiative
 Confident and diplomatic
 Technically competent although not necessarily technically qualified
 Full UK Driving Licence required

HOURS OF WORK
9.00 am to 5.30 pm Monday to Friday with an hour for lunch (normally 1 pm to 2 pm).

SALARY- negotiable

This is a fantastic opportunity to work for a great company, if it sounds like the role for you, apply today!

 

Reference: 216446

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Administrator

Working for our successful client based in North Bristol, this is a role that is varied and fun, where no day is the same.

 

• Salary: £10,000-£15,0000
• Working Hours: Mon-Fri 9am-6pm and every other Saturday 9am-5pm with one day off the same week as working Saturday
• Commission: a % of the team’s monthly income over threshold. This would be approximately £200-£300 per month and introduced after a few months into the job
• 20 Days holiday
• Internal and external training programmes which can lead to recognised certificates within the industry

 

Duties include:
• Speaking with clients and taking messages
• Typing documents and letters
• Uploading information onto the website
• Preparing advertisements from templates
• Raising invoices
• Ordering stationary and general office duties

 

The job will be suitable for an individual who is very well organised, can deal with the public, has a full clean driving licence and is a good team player.

Candidates should have:
• Good prioritisation and time management skills
• Strong administration and customer service ability
• Attention to detail
• Working ability of MS office

 

Great team environment, good benefits and ongoing training is available, apply today!

 

 

Reference: 216418

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