ADMINISTRATION

Below you will find our Administration current vacancies, if you would like to apply simply click the apply now button and send us your details and CV, if you cannot see the role you are looking for please do contact us with your CV and we will do our very best to help you.

Administrator (Legal Services)

Spec Recruitment have an excellent opportunity with a firm that recognises and appreciates that you’ll be an integral part of their client-facing teams.

Due to the nature of this role we’re looking for a professional and enthusiastic person with a proactive attitude and a keen eye for detail.

Our successful client offers a collaborative team structure where your ideas are valued and listened to, a competitive salary and a culture that rewards hard work while respecting life/work balance. If you have a friendly demeanour and a can-do attitude, please see the job outline below for further details.

 

Hours: 35 hours (9am – 5pm Monday to Friday)
Location: Bristol
Salary: £19,000k

Working within a busy and professional team the main duties will include:
• Provision of administration and case management support
• Managing a case management system to ensure official, client and internal deadlines are met
• Preparation of documentation for filing
• Preparation of standard letters for general and specific client requirements
• Preparation of draft letters to clients
• Timely billing of cases and monitoring of outstanding costs
• Preparation of portfolios and various status report documentation

 

Skills and Qualifications:
• GCSE Grade C or above in Mathematics and English
• Minimum of 2 A levels or above (a degree or an equivalent would be an advantage)
• Competent with using MS Office
• Excellent attention to detail and accuracy
• Ability to prioritise and work to deadlines
• Good verbal and written communication skills
• Able to work independently as well as part of a team
• Good organisational skills
• Proactive and enthusiastic
• Previous office/administration experience within a busy and professional environment

 

This is a fantastic chance to gain valuable administration experience while working within the professional legal services industry. To apply please submit your CV today!

Reference: 216798

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Billing Coordinator FTC

We have an exciting opportunity to work for a highly successful company in Bristol. They are seeking someone who has a customer service focus with great numeracy skills and an ability to work well under pressure.

Location: Bristol
Salary: Up to £23,000k pr
Contract: FTC for 7 Months

PURPOSE
To provide an efficient and effective billing support service by way of:

• Accurate and timely production of billing activity
• Timely resolution of queries
• Client and matter opening
• Generation and distribution of reports

MAIN DUTIES
• Generation of Billing Guides/Pre-bills
• Accurate production of all types of billing
• Timely resolution of queries
• An ability to provide clear and concise reports and be able to demonstrate an understanding of the data contained
• Make recommendations that are considered and effective to improve service delivery
• Ability to undertake additional ad-hoc tasks as required while maintaining coverage of billing activities

SKILLS REQUIRED
• Previous billing or customer service experience
• Excellent numeracy skills
• The ability to deliver under pressure
• Strong attention to detail
• Team player – willingness to help across teams when required

This is a fantastic opportunity to join a highly successful company with great career prospects – submit your CV today!

Reference: 216797

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Administrator

Are you a friendly and outgoing individual? Do you have great attention to detail, are you confident and have a good phone manner?

Spec Recruitment are delighted to offer you this unique opportunity working within a well-established market leading organisation, who are looking to recruit a proactive and hard-working Administrator in their Bristol office.

 

£16,000-£18,000k
Bristol
Full time, Permanent

This is an exciting, varied and busy role – a fantastic opportunity to build on your current skill-set and to take on additional responsibilities.

 

Duties will Include:
• Reception duties – meeting and greeting clients
• Handing incoming calls and transferring when required
• Ordering stationary and office supplies
• Typing and formatting documents and files
• Dealing with incoming and outgoing post
• Ensuring the office and reception area is maintained to a high, clean standard
• General ad hoc administration duties

The ideal candidate will be a confident communicator who enjoys working within a fast-paced environment.

If this sounds like the perfect role for you, please submit your CV today!

Reference: 216796

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Payroll/HR Administrator

Spec Recruitment have a fantastic opportunity to kick-start your HR/Payroll Administrative career.

Our successful client based in Bristol is seeking a hard-working, numerate and time efficient individual to join their friendly team as a Payroll/HR Administrator on a full-time permanent basis.

 

Contract – Full time, perm
Location: Bristol
Salary: £18,000k

 

Duties Include:
• Setting up new starters and leavers with external payroll and scanning over P45’s
• Ensuring all time sheets have been completed and signed off for authorisation
• Completing the absence area on timesheets and ensuring completion before weekly deadline
• Creating ad hoc reports
• Dealing with payslips
• Monitor the private mileage for those with a company vehicle and liaise back to the fleet management team for P11d’s
• Liaise with the fleet management for any fines the employees may occur
• Scan over driving licences etc
• Manage the Group Headcount Spreadsheet and report this to the HR Director monthly

Crucial to your success will be:
• Excellent attention to detail
• The ability to input data accurately and consistently
• Numerate

 

There will be a high element of time management required, as the payroll will be time sensitive both on weekly and monthly payrolls across the different entities of the business.

This is a great opportunity for someone seeking to start a successful career in HR/Payroll Administration. If you have the skills required, please submit your CV today.

Reference: 216795

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Office Manager

Our centrally based client is currently recruiting for an innovative and upbeat individual to take on this varied vacancy. The role will involve elements of PA work, administration, HR and Finance; allowing the successful candidate to become a successful Office Manager and an essential component in our client’s creative Bristol based company.

Location: Bristol
Contract: Full time, perm
Salary: £20,000k+

Key responsibilities:

• Weekly processing of invoices
• Advise on payments that need to be made weekly and mark as paid
• Credit control
• Write weekly report and circulate to Directors
• Secure foreign currency via brokers
• Manage and maintain budgets for projects
• Reconcile expenses
• Agree and maintain contracts for office (utilities)
• First point of contact between office & landlord
• Maintain stationery, files and inventories
• Maintain and update administrative and personnel databases and other correspondence
• Manage, assist and support in HR functions
• Allocate and report employee leave time records
• Reception duties

The ideal candidate:

• Strong IT skills
• Good time management and prioritisation skills
• Strong communication skills across all mediums
• Professional, confident, can-do attitude
• Previous experience in a similar role
• Numeracy skills with high levels of accuracy
• Experience of staff management
• Friendly and personable!

This role is ideally suited to a bright and self-motivated individual who enjoys a busy and varied day. This role will allow the successful candidate to develop the vacancy and their own skills. Working as part of a friendly and creative organisation, this is a great place to be! Apply today!

Reference: 216791

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Administration Coordinator

Due to promotion a fantastic opportunity has arisen for a talented and highly organised individual to join this national organisation as a Coordinator. This is a varied and challenging role, requiring an individual with drive and an outgoing personality. Working within a busy Bristol based office, this is a great chance to join a friendly and animated team in a role of responsibility.

Key responsibilities will include:

  • Producing daily reports and highlighting any key issues
  • Tracking changes in suppliers product prices
  • Maintaining product information
  • Main point of contact for supply chain queries
  • Ownership of specific composition product information
  • Providing feedback on new stock
  • Assisting with product launches
  • Some project management
  • Other ad hoc duties as required

The ideal candidate:

  • Must have strong communication
  • Strong computer skills; with particular focus on Microsoft Excel
  • Customer focused
  • Able to build and maintain working relationships
  • Strong time management and organisation and prioritisation skills
  • Be a strong team player

This role is ideally suited to a proactive and confident individual with a positive attitude, and approachable nature. Offering free breakfast, staff discount, great social scene, a salary of £18,000 per annum depending upon experience this is a great chance to join a forward thinking, national organisation and work within a friendly and vibrant environment!

 

Reference: 216789

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Great opportunity for an immediate start with our city centre client. If you have great customer service skills and have worked within a regulated environment this could be for you.

 

Salary: £23,000- 24,000 + commisson 

 

Duties include:

Reviewing individual cases

Loading new cases onto the system

Following up outstanding debts via email and telephone

Handle sales ledger enquiries

Negotiate settlement figures

 

Key Skills

Excellent negotiation skills

Ability to present and negotiate information

Strong planning and organisational skills

Analytical with the ability to report and write

Great team working with an innovative team.  Fantastic benefits and an immediate start!

 

Reference: 216788

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We are seeking an Accounting Team Leader to join our client’s successful team in Bristol on a full time, permanent basis.

 

Location: Bristol
Contract: Full time, permanent
Salary: £18,000-£23,000k DOE

 

In a nutshell:
You will have an accountancy background, preferably you will have an AAT qualification or similar, or you may have spent a number of years in a finance department and understand accounts inside out.

You will be the first port of call for our client’s customers, you will be logging issues (email, website and phone), giving advice and the main point of contact between customers and all other departments.

A real customer services focus is needed, the ability to multi task, be organised, have super admin skills and have a passion for improving things. You will also be providing training to customers on their issues remotely and possibly on site.

Key stuff you need to do:
• Logging and resolving new support calls reported via telephone and email
• Monitor application support helpdesk queue and respond to calls within SLA’s
• Training / Coaching / Providing solutions for customers remotely / possibly on site
• Resolving user queries regarding use of our client’s applications
• Log and process requests for change / enhancements
• Updating and managing knowledge base
• Testing of product
• Liaise with customers, departments and ensure everyone is updated
• Own documentation and be uber organised
• Carry out remote consultancy / training

It would be lovely if you are:
Experienced in Software Support and Accountancy and want to build relationships with our client’s friendly customers. Also, if you want to succeed and are happy to get stuck in (sometimes at the deep end) and remaining happy and positive, then for all your hard work, you will receive:
• Competitive basic salary (somewhere between £18-£23k DOE)
• Generous Bonus Scheme
• Private Medical Insurance
• Death and Disability Insurance
• Contributory Pension Scheme

There are opportunities for progression in the role for the right candidate, please apply today!

Reference: 216782

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Business Consultant

We are seeking an AAT / ACCA qualified Business Consultant to join our client’s busy team in Bristol on a full time, permanent basis.

Salary: up to £35k DOE + bonus + car
Location: Bristol
Contract: Full time, perm

This role sits within the customer services area of the business and offers an interested and varied role to people who enjoy dealing with customers both face to face and remotely.

You will spend time away from home, when visiting customers, or prospects, and travel is a regular part of the role, therefore a full clean driving licence is essential. This role is office based when not out and about.

 

Key stuff you need to do:
• Train customers on our software (on site, UK based, and remotely)
• Demonstrate the product to existing customers and prospects
• Implement new projects, as well as existing customer training, guidance, advice and suggestions
• Documentation updates
• Training documentation/videos
• Produce tenders/proposals
• Close deals!
• Think outside the box
• Assist with new services

 

It would be lovely if you are:
Experienced in implementations or supporting accountancy products, with a desire to succeed and are happy to get stuck in (sometimes at the deep end) and remaining happy and positive, then for all your hard work, you will receive:

• Competitive basic salary
• Company car
• Generous bonus scheme
• Private Medical Insurance
• Death and Disability Insurance
• Contributory Pension Scheme

 

This is a challenging and exciting role, suitable for someone who is self-motivated and driven. If this sounds like the ideal role for you, please submit your CV today.

Reference: 216781

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Internal Sales/Administrator

Our client based in North Bristol, a leading independent UK distributor, are seeking an Internal Sales Administrator to join their hard-working team on a full-time permanent basis.

Salary: £25,000k
Contract: Full time, permanent
Location Bristol

Duties Include:

• Exceed sales and profitability targets
• Liaise with other members of the sales team and technical experts
• Respond to quotations in line with customer deadlines
• Enter sales orders onto the company system
• Provide admin support to the Service Centre
• Manage customer orders and purchase requisitions
• Review and process parts returns and warrantable claims
• Help resolve customer/supplier invoice queries
• Help to achieve monthly sales targets and KPI’s
• Work closely with external sales to help secure appointments

Person Specification:

• Nurturing and growing business from key accounts
• Skilled in negotiating and closing deals
• Able to work unassisted when required
• Skilled in building customer relationships
• IT literate with written and verbal communication skills
• The ability to sell to new and existing clients
• Dynamic, confident and target driven
• Current driving license

If this sounds like the perfect role for you, please apply today!

Reference: 216779

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