Administrator
Our Bristol based Client has a requirement for an organised candidate with good IT skills, who enjoys using Excel and is happy working with figures in addition to providing support to customers. You will be joining a team of three within a much larger organisation.
Duties Include:
- Maintain accurate and up-to date records of all contracts
- Ensure that the contracts are used to maximum efficiency through research and customer service
- Produce all management related paperwork including delivery notes, job sheets and purchase orders.
- Process all completed delivery documentation to enable the production of timely invoicing.
- Raise and price all sales orders, with associated PODs to allow Accounts Departments to raise and issue invoices to customers
- Utilising supplier and customer rate surveys and other internal data to ensure the correct rates are being applied.
- Liaise with the accounts department in all aspects of invoicing including assisting in the resolution of any problems
- Comply with the company’s Health & Safety Policy
- Work with all aspects of the company ISO 9001:2015 procedures, proactively contributing to the company’s continuous improvement programme
Skills and Experience:
- Good organisational and communication skills
- Suitable candidate must be able to demonstrate an ability with mathematics
- Strong IT skills and being able to use MS Excel
- Able to manage changing priorities in a fast-moving environment
- Ability to work as part of a team
- Geographical knowledge and/or route planning experience
Immediate start! Fantastic opportunity to work for a fantastic company!
Reference - P1314
Office Manager
A multi faceted role that incorporates elements of Facilities, Finance, HR, IT and Compliance, is urgently needed by our Bristol based Client.
Duties include:
- Managing the running of the office, IT, communications, health and safety and insurances
- Updating and running the property budget
- Facilitate meeting and manage diaries
- Ensure all data is compliant and update GDPR training
- Manage and set up contracting agreements
- Ensure that IT security is up to date
- Own and develop the AI policy
- Look after the expenses and credit cards
- Onboarding and offboarding employees
- Internal HR
Experience Required:
- Office management experience
- Working knowledge of HR processes
- Strong planning and organisational skills
- Excellent priorisation ability
- Team Player
Immediate opportunity, apply today!
Reference: P1313
Administration Assistant
The main purpose of this role will be to support the senior management with the maintenance of bank accounts and preparation of month end accounts for assigned areas within the business.
Main duties:
- Bank Account maintenance; Working with the Accountant on particular accounts to carry out postings, reconciliations and reporting.
- Month End Accounts; Ensuring data entry is carried out in an accurate and timely manner. Questioning any areas that look unusual/wrong. Assisting with the preparation of month end accounts
- Reporting; VAT and Sales Tax Returns
- General Finance; Recording sales and accounting for receipts. Carrying out data entry and first steps of analysis.
- Team Support; Supporting the Accountants to ensure that month end deadlines are met and reporting is accurately included in the monthly Board pack.
Experience:
- Some general finance/accounts experience
- Intermediate Excel
- Proven analytical skills
- Experience within an accounts environment is desirable
- Strong communication skills
The role offers an immediate start and is suited to a self-motivated individual who is happy working within a team. The position is suited to someone who is looking for longevity within a job and is wanting a career in accounts. Part Time is considered
Reference: P1309