Business is running as normal at Spec Recruitment, but please note that opening times may vary due to COVID-19.

Operations Assistant

An excellent opportunity for someone to join a small, friendly team as an Operations Assistant.  Full training will be given in all aspects of the business providing a fantastic opportunity for a good allrounder who is keen to learn and take on a varied role that incorporates elements of customer service, administration, finance and transport.  

Duties include:

  • First point of contact on the telephone
  • Taking orders over the telephone and email
  • Processing orders
  • Creating invoices and PO numbers
  • Bank reconciliations
  • Liaising with hauliers 
  • Co-ordinating transport 
  • Managing health and safety for the office
  • Providing general administration support

Key Skills:

  • Excellent communication skills
  • Able to multi-task and respond to changing priorities
  • Strong interpersonal skills
  • IT literate
  • High attention to detail

Hours Monday to Friday, 900-5.30pm  - this job offers the chance to work for a unique business that truly values its staff

 

 Reference: P2003121

 

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Administrator I.T.

Administration/IT Clerk for our city centre Client.  This is a role that is a mix of administration, IT and postal duties. 

Duties include:

 

  • Managing the post
  • Assisting with in house events
  • Ensure that all equipment is functioning correctly and maintained
  • Managing stock
  • Updating databases
  • Dealing with confidential waste
  • Handling IT issues
  • Updating the systems
  • Covering reception
  • Booking lunches
  • Diary Management 

Key Skills: 

 

  • Good knowledge of MS Office and IT generally
  • Excellent telephone manner
  • A practical approach 
  • Team player
  • Diplomacy and tact

Immediate start is available.  Training and development opportunities are available.

 

Reference: P2002921

 

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Administrator

Our successful client based close to Clifton has a requirement for an organised Administrator to manage a variety of duties, to include:

  • Processing of maintenance invoices
  • Diary management
  • Working within compliance
  • Ordering new stock
  • Settling outstanding invoices

Skills Required:

  • Previous office experience
  • The ability to multi-task
  • Good customer service skills
  • Able to work to deadlines
  • Updating the CRM system

Based in a busy office, this is a unique role within the general administration team.  Fun, fast paced and rewarding!

Reference: P2002821

 

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Legal Administrator

Our Client has an urgent requirement for a process driven individual to join their administration team.  This is a hybrid role, working partly from home and partly in their centrally based office.

Duties include:

  • Data processing
  • Uploading and downloading client information and correspondence.
  • Producing and maintaining accurate and complete documentation
  • Liaising with clients
  • Information gathering
  • Liaising with other departments within the business to ensure the highest standard of service.
  • General administrative tasks
  • Sending out invoices

 

Skills required:

 

  • Ability to handle and prioritise large volumes of data
  • Excellent administrative skills
  • Excellent attention to detail
  • Excellent IT skills
  • Analytical and process driven
  • Ability to communicate effectively orally and in writing in a clear, concise and friendly manner is essential.
  • Client service skills

The company have an excellent benefits package to include 30 days holiday – on top of bank holidays.  Immediate start, apply today!

Reference: P20002821

 

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Transport Administrator

Transport/Administrator working for an international company based in Avonmouth.  Our Client truly values their staff and hard work is rewarded.  Once training is completed the role will allow hybrid working with 2 days being home based.

The job comprises the following:

  • Order processing
  • Setting up contracts and new clients on the dedicated system
  • Routing of vehicles for delivery
  • Communicating with clients
  • General customer services
  • Creating reports on the bespoke system and with Excel
  • General office duties such as filing, photocopying etc

The ideal person would:

  • Have outstanding customer service skills
  • Have a strong work ethic
  • Be able to work under pressure
  • Be able to self-motivate during our quieter times
  • Enjoy working as part of a small
  • Possess a good telephone manner
  • Microsoft Office skills

Benefits include:

Good pension

Health care

Good holidays

Discretionary bonus

Reference: P2002621

 

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Senior Portfolio Manager

Senior Portfolio Manager - Clifton

An exciting opportunity has arisen for a driven individual to join our clients award winning

lettings team in Clifton. This role has the scope for growth in terms of the size of the portfolio and subsequently

the responsibility and size of the reporting team.

The role will have responsibility for a substantial number of managed properties for a corporate Landlord which

consists specific purpose-built student developments. The role is supported by an existing dedicated property

co-ordinator.

Day to day this means overseeing all aspects of lettings from co-ordinating referencing, drawing up tenancy

agreements, rectifying all maintenance issues, carrying out property inspections, arranging safety inspections

and negotiating tenancy renewals.

Property management experience and experience of dealing with the general public in a face to face customer

service role

An analytical person who can communicate well with Landlords and Tenants - Excellent written and verbal

communication skills at all levels

Ability to work closely with a team to ensure that you provide excellent customer service

Strong Organisational Skills

Quick learner who thrives on attention to detail

Driven and a real desire to succeed - Ability to demonstrate initiative and self-motivation

Excellent problem-solving capability

Genuine interest in property and people

Full manual driving license is a must

The role will involve some out of office appointments inspecting the condition of managed properties, checking

in new tenants and checking out old tenants so the successful applicant must be able to work independently

as well as part of a team

We are offering:

£23.5K Basic salary with a REALISTIC OTE of £27K (Uncapped Pooled Commission)

Own car required with mileage paid – there could also be access to a company pool car

Parking arrangements within the proximity of our office provided

25 Days annual leave + bank holidays

Great company culture and values

Plenty of first-class training and development resources

Funding of ARLA exams/qualifications and membership

The opportunity to learn from a lively, highly-skilled team

Immediate opportunity – apply today!

 

Reference: P2002321

 

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Administrator

We are looking for a motivated and enthusiastic candidate to join our client’s team of Administrators at their Head Office in Bristol. 

  • Working Hours: 8.30 am to 4.30 pm Monday to Friday
  • Location: Bristol
  • Salary: Up to £22,000k     

 This is a diverse and interesting role in which we would look to grow your experience over time.

Duties Include:

  • • Processing of all orders received
  • • Raising invoices
  • • Creating stock lists
  • • Processing of invoices
  • • Ordering new stock
  • • Updating and maintaining accurate information logged on spreadsheets
  • • Updating and maintaining accurate data
  • • All aspects of administration including, filing, data input, emailing Managers, opening internal post bags
  • • Liaising with colleagues to solve problems
  • • Liaising with suppliers

Previous experience in a general administration role is necessary, as are accuracy and the ability to work with a team and to a deadline.

 Many of our client’s employees have been with them for over ten years, starting in junior roles and progressing to senior level. This is a fantastic opportunity to become part of an award winning, forward-thinking company and join a dedicated and friendly team, where no day is ever the same.

 

Reference: P2002121

 

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Property Administrator

A fantastic opportunity for someone with a strong administration background to break into a fast paced property business.  Duties will include:

Working for a firm with a vibrant and lively team this a fantastic opportunity for a practical and proactive individual with experience in administration and/or customer service to become a Portfolio Manager for an established company in Bristol.

Duties Include:

  • ·         Getting to know landlords and their individual requirements
  • ·         Liaising with resident tenants and landlords
  • ·         Acting as a go between ensuring a balance between Landlord spend and maintaining  the value/standard of their property
  • ·         Liaising with 100 properties, with an average of 5 tenants in each

       Person Specification:

  • ·         Excellent administration skills
  • ·         Scheduling experience
  • ·         Customer service skills
  • ·         Customer focussed skills
  • ·         Diplomatic approach
  • ·         A calm approach in all situations is essential 

This is a busy and challenging role requiring exceptional organisation and coordination skills along with outstanding communication skills in order to develop and maintain a customer orientated service.

If this sounds like the perfect role for you, apply today!

Reference: P2001921

 

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Project Administrator

Our client has an excellent opportunity for someone with a process driven approach who has worked within engineering, manufacturing or construction.  In addition, you will have a driving licence in order to visit sites and ensure all compliance is being adhered to.

Responsibilities of the job include:

  • Scanning and ensuring all paperwork is correctly filed
  • Chasing any paperwork that may be missing
  • Assisting with bid writing
  • Visiting sites
  • Compiling statistics and reports
  • Attending health and safety meetings

Liaising with external health and safety authorities

Keeping up to date and ensuring compliance with current health and safety legislation

Key Skills and Experience

  • Strong analytical and problem solving skills 
  • IT literate
  • An eye for detail
  • Good interpersonal skills 
  • Excellent communication skills
  • A full driving licence

This is an exciting role that has been created due to expansion.  An immediate start is available

 

Reference: P158021

 

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Administrator

An exciting opportunity has become available to join a fast-growing housing corporation based in Bristol.  Working between 10am and 3pm the hourly rate is between £9.80 - £10.80

Duties include:

  • Processing and maintaining tenant records
  • Database management ensuring all paperwork is correct
  • Ensuring all paperwork is completed and returned accurately
  • Progressing the paperwork process
  • Responding to queries via phone and email
  • Updating the company CRM system
  • Supporting clients with the IT system

 Experience:

  • Previous office experience
  • Excellent customer service skill
  • Dealing with difficult situations and demanding people
  • Working to tight deadlines

This position requires someone who can be diplomatic and firm, who can work under pressure and remain highly organised.

This is a fantastic opportunity to gain valuable experience working within the property industry for a successful and vibrant company.   

 

Reference: P2001421

 

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