Business is running as normal at Spec Recruitment, but please note that opening times may vary due to COVID-19.

Our client based I Bristol is seeking an Assistant Legal Cashier to join their busy and friendly team.

Responsible to: Accounts Manager

Salary: Up to £21,000k

Key Duties and Responsibilities:

  • To assist the Accounts Manager with performing the cashier function in accordance with the current Accounts Rules
  • To comply with company policies and procedures
  • Deal with receipts on Lloyds Link and Lloyds Business Banking
  • Client Account bank reconciliation
  • Client to office transfers, client to disbursement transfers
  • Post bills
  • Deal with high volumes of Electronic payments using Lloyds Link
  • Issue client and office account cheques
  • Process cheques received
  • Re-order paying in books
  • File bank statements and reports
  • Application of client account credit interest
  • Client ledger housekeeping to deal with aged client balances
  • Monitor and respond to emails in the Accounts inbox
  • Take telephone calls on overflow from the switchboard

Skills

  • A well organised individual who can work accurately under pressure when required
  • Able to work as part of a team and provide support for other team members
  • Confident with computerised accounts, case management, email, spreadsheets and online banking
  • Accountancy procedures
  • Communication

This is a fantastic opportunity to join a successful company in Bristol on a full-time permanent basis, if you have the skills required please submit your CV today.

Reference: 217068

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Office/Facilities Coordinator

We are seeking an enthusiastic, hard-working and proactive Office/Facilities Coordinator

to oversee the efficient administration and running of our clients thriving and tight knit office in Bristol.

This position will initially start of as part time permanent and after approximately 6 months the role will then gradually turn full time.

The ideal candidate will be an innovative and upbeat individual who is keen to take on this varied vacancy. The role will involve elements of PA work, administration, facilities, compliance, administration and customer service; allowing the successful candidate to continue their career as an experienced Office/Facilities Manager.

This is an exciting and newly established role, so an element of adaptability will be required from the successful candidate.

  • Location: Bristol
  • Contract: Permanent
  • Hours: Part time to start with, eventually turning full time
  • Salary: £22,000-£26,000k  

Key responsibilities include (but are not limited to):

  • Assisting with facility coordination
  • Coordinating diaries
  • Running weekly reports
  • Responding to phone and email enquiries
  • Meeting and greeting clients
  • Assisting with events
  • Ensuring health and safety compliance
  • Helping with accounts
  • Agreeing and maintaining contracts for office
  • Maintaining files and inventories
  • Marketing/social media
  • Ordering office supplies
  • Assisting with deliveries (using the forklift, training will be provided)
  • Maintaining and updating databases
  • Other reception/office management duties as required

The ideal candidate:

  • Strong IT skills
  • Good time management and prioritisation skills
  • Strong communication skills across all mediums
  • Professional, confident, can-do attitude
  • Previous experience in a similar role
  • Friendly and personable!

This role is ideally suited to a bright and self-motivated individual who enjoys a busy and varied day and will allow the successful candidate to develop the vacancy and their own skills. Working as part of a friendly and well-established organisation, this is a great place to be.

 

Reference: 217064

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An exciting opportunity has arisen for a driven individual to join our client’s award winning, energetic and experienced lettings team in Bristol as a Lettings Negotiator.

·        Review all managed properties for marketing

·        Review all Let Only properties for marketing

·        Review all rent levels for new letting season

·        Manage 2/3 * Property Co-ordinators

·        Manage viewing staff specifically at critical times of the year

·        Manage 400 days of temporary staff (various times of the year)

·        Prepare and manage check out process (60 staff on main day)

·        Review and update all property photos for marketing purposes

·        Review every property as it lets - prior to admin team processing it

·        Co ordination of To Let and Let By boards

·        Dealing with Tenancy queries, guarantors and Tenants

·        Main contact for Let Only Landlords prior to Letting and informing them once properties are Let

 

The right candidate will be:

  • Able to learn quickly, take responsibility and strive for success
  • A dynamic, fun individual who thrives in a team and takes ownership of their own projects
  • Someone who can build relationships with clients whilst also exploring new opportunities

We are offering:

  • Up to £222,000k DOE
  • Own car required with mileage paid – there will also be access to a company pool car
  • Great company culture and values
  • The opportunity to learn from a lively, highly skilled team
  • Office: Bristol

This is a fantastic opportunity to start a successful career within the property industry while working for a highly successful company.

Reference: 217063

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Administrator

Our client who runs a successful privately-owned company in Bristol needs someone due to expansion!  If you enjoy a mix of telephone and administration work, this could be the ideal job for you.   With no day ever the same, there is plenty of scope to take on more responsibilities and advance your career.

 

  • Salary: Up to £22,000k
  • Contract: Full time, permanent
  • Location: Bristol

 

Duties will include (but are not limited to):

  1. Updating databases
  2. Coordinating bookings online and over the phone
  3. Arranging documentation and certificates
  4. Responding to telephone enquiries
  5. Diary management
  6. Email/inbox management
  7. Other general ad hoc administrative duties as required

 

Skills Required:

  1. Process driven with a high attention to detail
  2. Minimum 2 years office experience, ideally within one company 
  3. Strong communication skills, both verbal and written
  4. Highly organised
  5. A sense of humour and the ability to cope in a deadline driven environment

 

If you are seeking a role within a fun and progressive industry and are a hard-working and reliable individual, then please submit your CV today!

 

 

Reference: 217058

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Our successful Bristol based client has a position available immediately in their office for an Client Accountant with a minimum of two year’s experience.

The successful candidate is expected to be well presented, numerical, self-motivated and have a good eye for detail.

  • Location: Bristol
  • Contract: Permanent
  • Holary: Up to £30,000k DOE
  • Start date: ASAP

 

Key responsibilities:

  • · Ensuring that all client services are delivered to a consistently high standard
  • · Reconciliation of ledgers and payment of funds to clients
  • · Preparation and audit of VAT reports and client statements
  • · Service charge accounts and balance sheets
  • · Ensuring that charges are raised
  • · Variance reporting
  • · Deal with client queries
  • · Reconciliations to date of sale or end of management agreement
  • · Manage void funding
  • · Update on account charges
  • · Produce interest reports and charges
  • · Bank transfers and bank liaison
  • · Review bank reconciliations
  • · Monitoring purchase ledger and sales ledger information to ensure accuracy and completeness

 

Main Accountabilities:

  • · Be responsible for the accuracy and completeness of client accounting records, including client statements and/or profit and loss and balance sheet reporting, VAT and other tax reporting
  • · Compile, check and deliver regular reports

 

Skills and Experience:

  • · Previously worked in a Client Accountant role
  • · Good working knowledge of Tramps or Bluebox
  • · Good understanding of the principles of financial and management accounting
  • · Strong Excel skills
  • · Have the ability to analyse financial information
  • · Knowledge of RICS, VAT and NRL guidelines and procedures
  • · Excellent communication and organisational skills
  • · Ability to work to strict deadlines
  • · Numerate, accurate and with impeccable attention to detail
  • · Able to work as a part of a team
  • · Cope well under pressure and able to meet strict deadlines

 

What we can offer you:

  • Competitive Salary
  • Discretionary bonus scheme
  • 25 days annual leave, plus bank holidays
  • Mobile phone
  • Auto enrolment Pension Scheme
  • Life Insurance
  • Flexible benefits including Health Cash Plan, Holiday purchase and retail discounts
  • Professional Subscription/fees
  • Continuing professional development

If you are seeking the next step in your successful career, please submit your CV today – immediate start available for the right candidate.

 

Reference: 217054

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Property Manager

An exciting opportunity has arisen for a driven individual to join our client’s award winning, energetic and experienced lettings team in Bristol as a Property Manager.

 

Tasks include (but are not limited to):

  • Coordinating property inspections
  • Organisation of safety certificates
  • Relationship building with tenants and landlords and much more
  • Out of office appointments inspecting the condition of managed properties
  • Property administration
  • Diary management
  • Database and portfolio management
  • Checking in new tenants and checking out vacating tenants

 

Skills for the Property Manager role includes:

  • • Property management experience preferable
  • • An analytical person who can communicate well with Landlords and Tenants
  • • Ability to work closely within a team to ensure that you provide excellent customer service
  • • Strong organisational skills
  • • Attention to detail
  • • Quick learner who thrives on a fast paced and high-volume workload
  • • Driven and a real desire to succeed
  • • Genuine interest in property and people
  • • Full clean manual driving licence

 

Additional Information:

  • • Basic salary of £22K with a realistic OTE £26k
  • • Own car required with mileage paid – there will also be access to a company pool car
  • • 26 days’ annual leave + bank holidays
  • • Great company culture and values
  • • Plenty of first-class training and development resources
  • • The opportunity to learn from a highly skilled team

 

Working Hours: Monday to Friday 8.45am-6.00pm & 1 in 6 Saturday’s 9am-4pm (with lieu day in the week).

Office: Bristol

The right candidate does not need years and years of experience - with a can-do attitude, ability to close a deal, great attention to detail, and eagerness to learn...our client can teach the rest!

Reference: 217051

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