Business is running as normal at Spec Recruitment, but please note that opening times may vary due to COVID-19.

Operations Assistant

An excellent opportunity for someone to join a small, friendly team as an Operations Assistant.  Full training will be given in all aspects of the business providing a fantastic opportunity for a good allrounder who is keen to learn and take on a varied role that incorporates elements of customer service, administration, finance and transport.  

Duties include:

  • First point of contact on the telephone
  • Taking orders over the telephone and email
  • Processing orders
  • Creating invoices and PO numbers
  • Bank reconciliations
  • Liaising with hauliers 
  • Co-ordinating transport 
  • Managing health and safety for the office
  • Providing general administration support

Key Skills:

  • Excellent communication skills
  • Able to multi-task and respond to changing priorities
  • Strong interpersonal skills
  • IT literate
  • High attention to detail

Hours Monday to Friday, 900-5.30pm  - this job offers the chance to work for a unique business that truly values its staff

 

 Reference: P2003121

 

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Based in the city centre, our professional services client has an urgent requirement for someone to work within marketing and events.  This is a fantastic opportunity for a creative individual with strong communication skills.

Duties include:

  • Updating the events schedule
  • Venue sourcing 
  • Put together programmes for seminars and conferences
  • Create invites 
  • Send out email campaigns
  • Put together seminar packs
  • Calculate and record costings
  • Attend events
  • Submit cost reports
  • Update the marketing database
  • Use Twitter, LinkedIn and other social media sites 
  • Organise promotional information

In order to carry out this role you will have:

  • Tech savvy to include MS Office and Publisher
  • Knowledge of social media platforms
  • Administration experience

The ideal candidate will be a confident communicator, happy working in a busy environment where no day is the same.  Immediate start available.

 

Reference: P2003021

 

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Administrator I.T.

Administration/IT Clerk for our city centre Client.  This is a role that is a mix of administration, IT and postal duties. 

Duties include:

 

  • Managing the post
  • Assisting with in house events
  • Ensure that all equipment is functioning correctly and maintained
  • Managing stock
  • Updating databases
  • Dealing with confidential waste
  • Handling IT issues
  • Updating the systems
  • Covering reception
  • Booking lunches
  • Diary Management 

Key Skills: 

 

  • Good knowledge of MS Office and IT generally
  • Excellent telephone manner
  • A practical approach 
  • Team player
  • Diplomacy and tact

Immediate start is available.  Training and development opportunities are available.

 

Reference: P2002921

 

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Administrator

Our successful client based close to Clifton has a requirement for an organised Administrator to manage a variety of duties, to include:

  • Processing of maintenance invoices
  • Diary management
  • Working within compliance
  • Ordering new stock
  • Settling outstanding invoices

Skills Required:

  • Previous office experience
  • The ability to multi-task
  • Good customer service skills
  • Able to work to deadlines
  • Updating the CRM system

Based in a busy office, this is a unique role within the general administration team.  Fun, fast paced and rewarding!

Reference: P2002821

 

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Legal Administrator

Our Client has an urgent requirement for a process driven individual to join their administration team.  This is a hybrid role, working partly from home and partly in their centrally based office.

Duties include:

  • Data processing
  • Uploading and downloading client information and correspondence.
  • Producing and maintaining accurate and complete documentation
  • Liaising with clients
  • Information gathering
  • Liaising with other departments within the business to ensure the highest standard of service.
  • General administrative tasks
  • Sending out invoices

 

Skills required:

 

  • Ability to handle and prioritise large volumes of data
  • Excellent administrative skills
  • Excellent attention to detail
  • Excellent IT skills
  • Analytical and process driven
  • Ability to communicate effectively orally and in writing in a clear, concise and friendly manner is essential.
  • Client service skills

The company have an excellent benefits package to include 30 days holiday – on top of bank holidays.  Immediate start, apply today!

Reference: P20002821

 

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Transport Administrator

Transport/Administrator working for an international company based in Avonmouth.  Our Client truly values their staff and hard work is rewarded.  Once training is completed the role will allow hybrid working with 2 days being home based.

The job comprises the following:

  • Order processing
  • Setting up contracts and new clients on the dedicated system
  • Routing of vehicles for delivery
  • Communicating with clients
  • General customer services
  • Creating reports on the bespoke system and with Excel
  • General office duties such as filing, photocopying etc

The ideal person would:

  • Have outstanding customer service skills
  • Have a strong work ethic
  • Be able to work under pressure
  • Be able to self-motivate during our quieter times
  • Enjoy working as part of a small
  • Possess a good telephone manner
  • Microsoft Office skills

Benefits include:

Good pension

Health care

Good holidays

Discretionary bonus

Reference: P2002621

 

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Telesales Clerk is required for our client based in East Bristol.  This is a non-scripted role and each call can be individual and tailored to the potential client.  This is a business that really values its employees.

Duties include:

  • Updating client information
  • Engaging with potential business users
  • Making regular contact with new and potential business users
  • Assisting in resolving customer complaints/disputes.
  • Providing information to customers.
  • Monitoring sales performance. 
  • Closing sales deals. 
  • Keeping a record of calls and relevant details
  • Updating customer details.
  • General admin duties 

Skills required: 

  • Excellent communication and listening skills. 
  • A polite and friendly manner 
  • Lots of initiative 
  • A positive attitude. 
  • The ability to think on your feet

This could be a ‘temp2perm’ opportunity for the right person.

 

Reference: P2002521

 

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Client Accounts Co-Ordinator – North Bristol

An exciting opportunity has arisen for a driven individual to join our award winning, energetic and

experienced lettings team.

Key Skills: The ideal candidate would;

Have accounts experience

Have a good knowledge of MS Office packages

Thrive on keeping busy and enjoy working under pressure

Have excellent telephone manner

Have a meticulous attention to detail

Have a passion for customer service

Demonstrate first class administrative skills

Have excellent time management skills including the ability to prioritise

Enjoy a fast paced and high-volume workload

Ability to demonstrate initiative and self-motivation

Ability to communicate effectively with people at all levels

Excellent written and verbal communication skills

Knowledge of RPS/Reapit software would be advantageous although full training will be

given to the successful candidate

An overview of day to day duties;

Maintaining the Client Rent Accounts

Receipting in Tenants payments

Approving Contractor invoices

Paying Landlords/Contractors; running statements & remittance advices

Assisting the Property Managers in chasing late rent payments

NRL (Non-Resident Landlord) Tax – Reporting and processing for HMRC - including quarterly

& year end returns

Month End reconciliations

Collating monthly team performance figures and updating various spreadsheets for

month/year ends

Keeping reports on Managed Portfolio properties

Registering deposits with the DPS (Deposit Protection Service) and ensuring compliance

Preparing and overseeing our annual audit’s – ARLA & Franchisor Audit

Send the Company Accounts team – Agency Fees; Lets Referrals; Lets Return

We are offering:

£24K Basic salary with a REALISTIC OTE of £27K (Uncapped Pooled Commission)

25 Days annual leave + Bank holidays

Great company culture and values

Plenty of first-class training and development resources

Funding of ARLA exams/qualifications and membership

The opportunity to learn from a lively, highly-skilled team

The right candidate does not need years and years of experience - with a can-do attitude, great

attention to detail, and eagerness to learn...we can teach the rest!

Working Hours:

Monday to Friday 8.45am-6.00pm

Upon successfully completing your training and passing probation your office location can be

flexible (multi office site’s and/or home working)

Start Date: Flexible for the right candidate

 

Reference: P2002421

 

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Senior Portfolio Manager

Senior Portfolio Manager - Clifton

An exciting opportunity has arisen for a driven individual to join our clients award winning

lettings team in Clifton. This role has the scope for growth in terms of the size of the portfolio and subsequently

the responsibility and size of the reporting team.

The role will have responsibility for a substantial number of managed properties for a corporate Landlord which

consists specific purpose-built student developments. The role is supported by an existing dedicated property

co-ordinator.

Day to day this means overseeing all aspects of lettings from co-ordinating referencing, drawing up tenancy

agreements, rectifying all maintenance issues, carrying out property inspections, arranging safety inspections

and negotiating tenancy renewals.

Property management experience and experience of dealing with the general public in a face to face customer

service role

An analytical person who can communicate well with Landlords and Tenants - Excellent written and verbal

communication skills at all levels

Ability to work closely with a team to ensure that you provide excellent customer service

Strong Organisational Skills

Quick learner who thrives on attention to detail

Driven and a real desire to succeed - Ability to demonstrate initiative and self-motivation

Excellent problem-solving capability

Genuine interest in property and people

Full manual driving license is a must

The role will involve some out of office appointments inspecting the condition of managed properties, checking

in new tenants and checking out old tenants so the successful applicant must be able to work independently

as well as part of a team

We are offering:

£23.5K Basic salary with a REALISTIC OTE of £27K (Uncapped Pooled Commission)

Own car required with mileage paid – there could also be access to a company pool car

Parking arrangements within the proximity of our office provided

25 Days annual leave + bank holidays

Great company culture and values

Plenty of first-class training and development resources

Funding of ARLA exams/qualifications and membership

The opportunity to learn from a lively, highly-skilled team

Immediate opportunity – apply today!

 

Reference: P2002321

 

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A fantastic opportunity to really make a difference to peoples lives, assisting them with their future aspirations and helping them find the right training.    This is a 6 month contract paying £23k.

Your duties will include:

  • Managing your own workload
  • Meeting with individuals, offering them support and advice
  • Providing administration support to other team members
  • Ensure all information is accurate
  • Following the employment/study cycle
  • Excellent attention to detail
  • Good communicator, both verbally and written
  • Ability to manage multiple workflows whilst operating in a team
  • Capable of delivering high quality of work while working to tight timescales
  • Experience from within education
  • Car and driving licence required.

Immediate start – apply today! 

 

Reference: P2002221

 

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