Business is running as normal at Spec Recruitment, but please note that opening times may vary due to COVID-19.

Scam Alert

Individuals purporting to work for Spec Recruitment have re-advertised one of our Customer Service roles claiming that it is possible to work from home, taking their ID and charging candidates £100 for the couriering of IT equipment. THIS IS NOT SPEC RECRUITMENT LTD. Charging candidates looking for work is illegal. The email natasha.jones@specruitment.me.uk is fictitious as is the job, please report any dealings you may have had to Action Fraud

Administrator

Administrator opportunity for a bright, enthusiastic and proactive individual to join our client in North Bristol as a Recruitment Administrator. This is an excellent opportunity to gain valuable training, and work for a lively, interesting and exciting team

Duties will Include (but are not limited to):

  • Drafting and uploading job advertisements
  • Sending out candidate CVs
  • Organizing, arranging and coordinating (but not conducting) interviews
  • Assisting in interviews when required
  • Preparing all recruitment documentation
  • Maintain databases and records
  • Setting up interview rooms
  • Sending out offer and rejection letters to candidates
  • Completing clerical or other administrative duties
  • Maintaining a clean and enjoyable working environment

Person Specification:

 The ideal candidate will be well motivated and have a positive attitude towards individual development. Attention to detail, a ‘can-do’ attitude and the ability to work as part of a team is essential. Other qualities include:

 

  • Great attention to detail
  • An ability to remain calm under pressure
  • Fantastic communication skills, both verbal and written
  • Excellent organisational skills
  • Being a team player
  • Willing to show initiative
  • A thorough and methodical approach to your work

£11.30 ph - 30 hrs pw

 

Reference: P196021

 

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Temporary Administrator

Based in the city centre you will be working with our established Client that has a requirement for a Temporary Administrator to help out during a busy phase.  You will be available until the end of September and be happy to commit to 5 days per week during this time.  Ideally with some office experience, your duties will include:

  • Updating databases
  • Transferring information from one system to another
  • Tracking and recording information 
  • Scanning and filing

Required Skills:

  • Accuracy and attention to detail
  • IT proficient
  • Team Player

Immediate start!

 

Reference: P193021

 

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Post room assistant

Our central Client has a 6 month contract available in their busy Post Room.  A great role for someone who doesn’t want to be tied to a desk!  

Duties include:

  • Opening and despatching mail
  • Collecting and delivering mail
  • Dealing with parcels
  • Franking and bagging post
  • Scanning
  • Banking 

Key skills:

  • Organisational and communication skills
  • Ability to work as part of a team or independently
  • Attention to detail
  • Good literacy and numeracy skills

Immediate start available.

 

Reference: P195021

 

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Administrator

Administrator

Are you a confident communicator with the desire to grow within an award-winning financial firm? Do you have previous office experience and are looking for career opportunities?  This role could offer you that chance!

Our client, a highly successful firm in Bristol is looking for a Financial Administration Assistant to join their hard-working team on a full-time permanent basis. 

Duties Include:

  • Accurately updating client files 
  • Deal with complex enquiries
  • Liaise with other departments and outside businesses
  • Responding to client calls and emails daily 
  • Research into errors and issues
  • General administrative duties 

Skills Required:

  • Excellent communication skills with the confidence to liaise across all levels
  • IT proficient with a working knowledge of Microsoft Office 
  • Can work independently, as well as within a team
  • Previous financial experience required 

If you are seeking a professional and friendly working environment and have the skills required, then please submit your CV today – this is a fantastic opportunity to join a thriving company in Bristol. 

 

Reference: P194021

 

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Facilities Co-ordinator

Are you an excellent administrator with good IT and communication skills?  Are you looking for a role where you are not tied to a desk?  If so, our Client has a superb opportunity for you.  Working within facilities and maintenance your duties will include:

  • Liaising with contractors
  • Site inspection
  • Updating the dataset
  • Ensuring all jobs are completed within the allotted timescale
  • Ensure all regular routine testings are up to date
  • Purchasing
  • Diary Management 
  • Scheduling staff

Personal Attributes

  • High level organisational skills
  • Good customer service experience
  • A pro-active teamplayer
  • Forward thinking with bags of initiative
  • Word, Excel and Database experience

A really varied role offering an immediate start, so apply today!

Reference: P191021

 

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Administration Assistant

Administration Assistant

We are seeking a confident and keen Administrative Assistant, who will be responsible for a broad range of activities in supporting the Secretaries and the wider team.  

This role is perfect for someone seeking to gain valuable Administration, PA and Secretarial experience for their future career. 

The business is centrally based and look to promote internally.  Working from home is also an option.

Job Type: Temp to Perm 

Location: Bristol

Salary: Up to £21,000k 

Hours: Monday-Friday, flexi time, 9am – 5pm with 1 hour for lunch

The Role:

  • Assisting with calls, confidential documentation, filing, photocopying/scanning, billing and post
  • Booking travel arrangements 
  • Database work and GDPR
  • Proof reading emails and letters 
  • Typing of correspondence to a high level
  • Assisting filing clerk with general office filing, client file set-up on the database and in hard copy version, daily tax team reminders
  • Meeting room set-up/clear down
  • Confident with minimal liaisons with clients during set-up/room refresh
  • Assistance with projects as and when required
  • Assisting with hosting client conferences and events
  • Basic IT requirements e.g. changing printer cartridges, setting up Skype calls, marketing material audit and reception work


The Individual:
The ideal candidate will demonstrate enthusiasm with the desire to learn new skills, have attention to detail and have a professional approach.  Ideally looking to start a career in an Administration/Secretarial role.  Candidates should be proficient with IT/computer-based work, particularly using Microsoft Word, Excel and Outlook.  A competent level of knowledge using PowerPoint is desirable.  

If you have strong communication skills and the desire to kick-start a successful Administrative/Secretarial/PA career, then please submit your CV today. 

Reference: 187021

 

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Part Time Administrator

Our lovely Client based close to BS16 has an opportunity for a part time general office administrator.  Working 3 days per week, 9 – 5pm, Tuesday, Thursday and Friday.

Duties include:

  •  Answering the phone and filing paperwork
  • Scanning old files and assisting in the drive to become near paperless.
  • Onboarding new clients, setting up details on computer systems, completing relevant checks and ensuring all related paperwork is completed and recorded.
  • Ensuring that clients books and records are received in a timely manner and checking that the documentation is complete before booking in.
  • Monitoring filing deadlines and taking responsibility for tracking workflows to ensure these are met. 

The Ideal candidate will be someone with a good knowledge of MS Excel all Microsoft Packages and possibly SAGE.  In addition, strong verbal and written communication skills are required. Working as part of a small team, you will need to be organised with an eye for detail.

Pay rate £11 ph 

Reference: 186021

 

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Personal Assistant

 Personal Assistant 

Are you a highly organised Office Manager/PA seeking a new and exciting role within Bristol?  The role is varied and will include completing both business and personal life tasks, HR and Marketing.  If you enjoy an element of chaos and can catch a ball while dodging a curved one then this may be the perfect role for you!

Secretarial Responsibilities may include:

  • Monitor incoming emails
  • Shoot schedule and payment monitoring
  • Arranging school holiday cover 
  • Organising pet insurance 
  • Organising boiler insurance 
  • Taking weekly electricity readings
  • Read weekly diary emails from school and add important dates to the calendar 
  • Assist MD and COO with ad hoc tasks
  • Minute company meetings
  • Follow up meeting tasks
  • Collate MD's expenses to give to Finance Manager
  • Assist with answering the phone and taking bookings when busy
  • Managing diaries and organising meetings and appointments
  • Booking and arranging travel, transport and accommodation
  • Collating and filing expenses

Marketing

  • Manage the business Instagram and Facebook
  • Sending out newsletters
  • Manage websites
  • Design anything print related 

HR 

  • Record holiday dates
  • Create job specs, interview, send offer letters, reference check
  • Scheduling staff
  • Onboarding new starters
  • General staff wellbeing

Person Specification:

  • Discretion and trustworthiness: you will often be party of confidential information Highly organised with the ability to prioritise workload
  • Ability to work in stressful situations and to tight deadlines 
  • Strong communication skills, both verbal and written 
  • Flexibility and adaptability
  • Well-spoken and articulate
  • The ability to be proactive and take the initiative
  • Tact and diplomacy

This is a role suited to someone with a ‘can-do’ attitude and strong working ethic who likes to keep busy. If it sounds like the perfect role for you, apply today.

Salary £27k 

Reference: 185021

 

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Client Services Administrator

Working within a fun and passionate team with a fabulous culture revolving around their values:

Responsibilities

  • To serve as a principal point of client contact for the all research projects
  • Processing orders, including set up of website orders and new client organisation onboarding, liaising with client contacts to gather required information
  • Establish project plans and schedules
  • Build and maintain high-quality client, supplier, partner and colleagues
  • Produce project trackers, contracts and invoices for agreed projects
  • Handling telephone and email support and sales queries from clients
  • Maintaining and updating databases including data entry; use of Excel
  • Keeping records of project progress and correspondence
  • Assisting with system improvements and marketing
  • Regularly report on KPIs

General

  • Undertaking tasks within the wider Assessment Services Team as required
  • Undertake general administration including photocopying, typing, data entry, report and presentation production, binding and distribution
  • Provide general assistance to other office staff, including phone cover, holiday and sickness cover
  • Working with all other members of the company to constantly review and improve the systems and procedures

Qualifications:

  • Essential: A level or equivalent level of education (e.g Apprenticeship / BTEC)
  • Essential: good Maths and English GCSE grades (grade C or above / grade 5 or above)
  • Strong MS Office skills, including Excel and Word.
  • Database skills including input and manipulation of data

Experience:

  • At least 2 year’s work experience in a similar client facing, coordination role.
  • Experience of working in a compliance or validation environment
  • Experience of working within a project team
  • Planning & organisation
  • Interpersonal skills – Communicates effectively with clients, suppliers and colleagues in person, by phone and email
  • Delivery effectiveness – Perform assigned tasks efficiently and accurately to client expectations
    Time management – Manage your time efficiently and respond flexibly to changing demands of workload.
  • Analytical and pro-active thinking, able to take ownership of tasks

Immediate start available.  Fantastic opportunities and promotional prospects

Reference: 1406021

 

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Warehouse Administrator

One of Bristol's foremost employers with a fantastic working culture has an immediate opportunity for a Warehouse Administrator. Offering great opportunities for progression and overtime, this is a role that needs a multi-tasker who enjoys working to deadlines.

Duties include:

  • · Updating databases
  • · Stock control of materials
  • · Ensuring all job sheets are up-to-date
  • · Checking documentation
  • · Health and safety

Working in a small team for this large company you need to have

  • · Excellent IT skills to include intermediate Microsoft
  • · Strong customer service skills
  • · Pro-active and able to think on your feet
  • · Adept at managing multi tasks and operational needs

If you enjoy working to deadlines and can be flexible to accommodate competing priorities or last-minute changes, this could be the role for you.

Job Types: Full-time, Permanent

Salary: £22,000.00-£23,000.00 per year

 

Reference: 183021

 

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