Business is running as normal at Spec Recruitment, but please note that opening times may vary due to COVID-19.

Operations Administrator

 

Due to promotion our thriving client in North Bristol has a need for an Operations Co-Ordinator to manage customer relationships.

Our successful client has an exciting opportunity for an ambitious candidate to work in a relaxed and friendly but ultimately hardworking atmosphere, based in their North Bristol office. The position has arisen due to promotion.  Free onsite parking

  • Industry specific training provided
  • Job Type: Full-time
  • Salary: £23 - £28k
  • Permanent
  • 40 hours per week 
  •  
  • Duties Include:
    • Managing client relationships
    • Processing orders
    • Ensuring deliveries are made within the agreed timeframes
    • Advising clients of the status of orders and keeping them aware of stock control and distribution issues
    • Assist with purchasing
    • Liaise with production and despatch departments
    • Credit control

Your responsibility as an Operations Administrator will be to ensure that the clients are always briefed with the progress of their orders.  Ensuring correct information is being given to the production staff to prepare product specifications.  

Skills Include:

    • A minimum of 5 years experience from a customer/client enviornment
    • A pro-active telephone manner
    • Excellent time management skills
    • A communicator with the ability to work at speed accurately
    • High level IT experience

This is a fantastic opportunity to join a company that has shown agility and a forward thinking approach in difficult times.  The role has arisen due to promotion.

 

 

 

Reference: P8890

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Customer Service/Sales Advisor

Our successful client has an exciting opportunity for an ambitious candidate to work in a relaxed and friendly but ultimately hardworking atmosphere, based in their Bristol office. Free onsite parking

  • Industry specific training provided
  • Job Type: Full-time
  • Salary: £19k -£21k
  • Permanent
  • Working hours 37.5 Monday to Friday

Duties will include:

  • The maintenance of existing and development of new contracts and clients
  • Handling distribution queries
  • Liaising with warehouse
  • Working to KPI’s
  • Business Development

Required Education, Skills and Qualifications:

  • Excellent communication skills
  • Excellent organisational skills
  • Full understanding of computer systems and applications such as Excel, Word Etc
  • Good grasp of mathematics
  • An enthusiastic and progressive approach
  • The ability to work under pressure, to multitask, to achieve and meet deadlines whilst maintaining good client relations
  • The willingness to go the extra mile

This is a fantastic opportunity to join our client’s highly skilled team in Bristol on a full-time basis starting in a temporary capacity initially. Please submit your CV today.

Reference: P091020

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*Minimum 6 week temporary contract*

Working within this established Bristol business you will report directly into the Finance Director. This is a diverse role covering accounts and finance and staff management whilst maintaining robust financial records and ensuring adherence to policies and the provision of accurate and timely records to facilitate business performance. You will be trained in accountancy and possess a CIMA or ACCA qualification in addition to having some commercial experience.

Duties and Responsibilities

  • Management and financial reporting
  • Preparing Annual Statutory Accounts
  • Assisting with the annual profitability and working budgets
  • Produce monthly management accounts
  • Ensure all processes are reviewed
  • Overseeing the payroll process
  • Completing governmental returns and statutory documents
  • Managing staff within the accounts team
  • Ensure compliance in all areas concerning financial issues.

The Successful Applicant

  • A formal accounting qualification
  • Excellent administration skills and attention to detail
  • A willingness to develop and improve processes
  • A team player with strong communication skills and a can-do approach

Reference: T100020

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Working within this established Bristol business you will report directly into the Finance Director. This is a diverse role covering accounts and finance and staff management whilst maintaining robust financial records and ensuring adherence to policies and the provision of accurate and timely records to facilitate business performance. You will be trained in accountancy and possess a CIMA or ACCA qualification in addition to having some commercial experience.

Duties and Responsibilities

  • Management and financial reporting
  • Preparing Annual Statutory Accounts
  • Assisting with the annual profitability and working budgets
  • Produce monthly management accounts
  • Ensure all processes are reviewed
  • Overseeing the payroll process
  • Completing governmental returns and statutory documents
  • Managing staff within the accounts team
  • Ensure compliance in all areas concerning financial issues.

The Successful Applicant

  • A formal accounting qualification
  • Excellent administration skills and attention to detail
  • A willingness to develop and improve processes
  • A team player with strong communication skills and a can-do approach

Reference: P100020

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Operations Administrator

Our successful client based in Bristol city centre has a requirement for an Operations Assistant to work closely with the Ops Director.  This is a new role that has been created due to increase in business.  People are at the heart of this business and it has a motivated vibe but still can offer a great work/life balance.

Responsibilities:

  • Ordering stock and office supplies
  • Managing company supplier accounts
  • Organising company events
  • Facilities management
  • Managing HR procedures: issuing starter packs, company handbooks, monitoring absences and updating files
  • Updating training manuals and booking courses
  • Booking travel and accommodation
  • Administration and secretarial support
  • Car fleet, mobile and petty cash administration

Requirements:

  • Minimum 2 years’ experience from within a similar environment
  • Strong IT skills
  • Pro-active with excellent time management
  • Excellent communication skills
  • Ability to work autonomously and quickly

Salary:  up to £25,000pa

25 days holiday

Bonus

Reference: P041020

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Our client based I Bristol is seeking an Assistant Legal Cashier to join their busy and friendly team.

Responsible to: Accounts Manager

Salary: Up to £21,000k

Key Duties and Responsibilities:

  • To assist the Accounts Manager with performing the cashier function in accordance with the current Accounts Rules
  • To comply with company policies and procedures
  • Deal with receipts on Lloyds Link and Lloyds Business Banking
  • Client Account bank reconciliation
  • Client to office transfers, client to disbursement transfers
  • Post bills
  • Deal with high volumes of Electronic payments using Lloyds Link
  • Issue client and office account cheques
  • Process cheques received
  • Re-order paying in books
  • File bank statements and reports
  • Application of client account credit interest
  • Client ledger housekeeping to deal with aged client balances
  • Monitor and respond to emails in the Accounts inbox
  • Take telephone calls on overflow from the switchboard

Skills

  • A well organised individual who can work accurately under pressure when required
  • Able to work as part of a team and provide support for other team members
  • Confident with computerised accounts, case management, email, spreadsheets and online banking
  • Accountancy procedures
  • Communication

This is a fantastic opportunity to join a successful company in Bristol on a full-time permanent basis, if you have the skills required please submit your CV today.

Reference: 217068

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An exciting opportunity has arisen for a driven individual to join our client’s award winning, energetic and experienced lettings team in Bristol as a Lettings Negotiator.

·        Review all managed properties for marketing

·        Review all Let Only properties for marketing

·        Review all rent levels for new letting season

·        Manage 2/3 * Property Co-ordinators

·        Manage viewing staff specifically at critical times of the year

·        Manage 400 days of temporary staff (various times of the year)

·        Prepare and manage check out process (60 staff on main day)

·        Review and update all property photos for marketing purposes

·        Review every property as it lets - prior to admin team processing it

·        Co ordination of To Let and Let By boards

·        Dealing with Tenancy queries, guarantors and Tenants

·        Main contact for Let Only Landlords prior to Letting and informing them once properties are Let

 

The right candidate will be:

  • Able to learn quickly, take responsibility and strive for success
  • A dynamic, fun individual who thrives in a team and takes ownership of their own projects
  • Someone who can build relationships with clients whilst also exploring new opportunities

We are offering:

  • Up to £222,000k DOE
  • Own car required with mileage paid – there will also be access to a company pool car
  • Great company culture and values
  • The opportunity to learn from a lively, highly skilled team
  • Office: Bristol

This is a fantastic opportunity to start a successful career within the property industry while working for a highly successful company.

Reference: 217063

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Our successful Bristol based client has a position available immediately in their office for an Client Accountant with a minimum of two year’s experience.

The successful candidate is expected to be well presented, numerical, self-motivated and have a good eye for detail.

  • Location: Bristol
  • Contract: Permanent
  • Holary: Up to £30,000k DOE
  • Start date: ASAP

 

Key responsibilities:

  • · Ensuring that all client services are delivered to a consistently high standard
  • · Reconciliation of ledgers and payment of funds to clients
  • · Preparation and audit of VAT reports and client statements
  • · Service charge accounts and balance sheets
  • · Ensuring that charges are raised
  • · Variance reporting
  • · Deal with client queries
  • · Reconciliations to date of sale or end of management agreement
  • · Manage void funding
  • · Update on account charges
  • · Produce interest reports and charges
  • · Bank transfers and bank liaison
  • · Review bank reconciliations
  • · Monitoring purchase ledger and sales ledger information to ensure accuracy and completeness

 

Main Accountabilities:

  • · Be responsible for the accuracy and completeness of client accounting records, including client statements and/or profit and loss and balance sheet reporting, VAT and other tax reporting
  • · Compile, check and deliver regular reports

 

Skills and Experience:

  • · Previously worked in a Client Accountant role
  • · Good working knowledge of Tramps or Bluebox
  • · Good understanding of the principles of financial and management accounting
  • · Strong Excel skills
  • · Have the ability to analyse financial information
  • · Knowledge of RICS, VAT and NRL guidelines and procedures
  • · Excellent communication and organisational skills
  • · Ability to work to strict deadlines
  • · Numerate, accurate and with impeccable attention to detail
  • · Able to work as a part of a team
  • · Cope well under pressure and able to meet strict deadlines

 

What we can offer you:

  • Competitive Salary
  • Discretionary bonus scheme
  • 25 days annual leave, plus bank holidays
  • Mobile phone
  • Auto enrolment Pension Scheme
  • Life Insurance
  • Flexible benefits including Health Cash Plan, Holiday purchase and retail discounts
  • Professional Subscription/fees
  • Continuing professional development

If you are seeking the next step in your successful career, please submit your CV today – immediate start available for the right candidate.

 

Reference: 217054

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Export Administrator/ Customer Service Adviser

Working as part of a small team of two, this position is very varied and needs a customer focused person who is happy to keep their varied customer base updated and informed.  A candidate with previous manufacturing industry experience would be desirable and knowledge of SAP is a must.

  • Location: Bristol                                                               
  • Contract: Permanent
  • Hours: Full Time
  • Salary: £21,000 pa

Key Responsibilities:

  • Receiving, acknowledging, processing and confirming sales orders
  • Despatching orders including arranging transport
  • Keeping the customer up to date with the status of their order including any delays
  • Invoicing sales orders
  • Creating shipping documentation to include export, required for transport
  • Taking calls
  • Obtaining transport quotes on request from approved partners

Skills and Experience Required:

  • 2 years customer service experience
  • SAP or similar systems experience
  • Knowledge of export documentation
  • Strong organisational and planning skills
  • Excellent time management skills
  • Good communication skills, both verbally and written
  • Ability to work well under pressure

If you are looking for a position that is varied and offers ongoing development, then please submit your CV today. 

Reference: 217032

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