Trainee Secretary

Our client, a leading professional services business is looking to recruit an administration/secretarial assistant to join their team. Full training can be provided for someone who wants a career within an administration/secretarial capacity. Professional but fun, this growing business can offer someone a great working environment with ongoing training.

 

Bristol

£8.50ph

 

No day is the same, duties will vary from day to day but typically include::

- Typing/ letters/reports/accounts etc
- Franking outgoing post,
- Accepting and signing for incoming parcel deliveries
- Arranging couriers
- Opening incoming post as required
- Assist with meeting room set-up for meetings and clear down after meetings
- General office filing
- Set up client files
- Payment on account administration
- Data input and amendments
- New client set-ups
- Answer incoming calls
- Archiving files
- Photocopying and scanning of documents
- Booking Hotels/Travel:
- Ad-hoc assistance with projects as and when required

So if you have, excellent interpersonal, organisational and communication skills, display a positive approach to work and have the ability to take direction and follow instructions this could be the role for you. Great location and benefits with excellent prospects. Call us for more information on 0117 377 1287

Reference: 216563

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Conveyancing Secretary

Our client based in North Bristol are seeking an organised and reliable Conveyancing Secretary to join their small team.

 

Location: North Bristol
Salary: £20,000-£23,000
Hours: Full time, permanent

 

Duties:

- Liaising with clients, solicitors, agents and lenders
-Answering queries
-Typing documents
-Photocopying
-Carrying out searches
-Producing deeds and contracts
-Completing applications
-Managing, opening and closing files
-Preparing mail for dispatch
-Completing searches
-Updating management system
-Dealing with land registry

 

Strong IT and organisational skills are essential combined with the confidence and ability to be proactive and take appropriate actions where necessary, without direct instruction. We are keen to hear from applicants with 1+ relevant years’ experience.
This is an excellent opportunity to join a professional, commercial law firm who are offer a friendly and supportive working environment. Submit your CV today!

 

Reference: 216544

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Executive Assistant

Our successful client is seeking to employ an Executive Assistant to provide an effective and efficient support to the CEO.

This position is suitable for someone who is used to working in an non-corporate environment. 

 

Location: South Gloucestershire
Salary: £28,000-£32,000k
Contract: Permanent full time

 

Key Objectives and Responsibilities:
• To act as the contact point for the CEO, screening telephone calls, enquiries and requests
• Meeting and greeting visitors at all levels of seniority
• Ensuring pro-active diary and effective email management
• Dealing with correspondence (letters and emails) often corresponding on behalf of the CEO
• Arranging meetings, both internal and external, ensuring that the CEO is well-prepared for meetings
• To organise and run events and conferences, including customer hospitality and internal conferences
• Devising and maintaining office systems, including data management
• To co-ordinate the production of Board reports and to compile high level reports
• Taking minutes at meetings
• Making travel arrangements
• Take on project work e.g. research, producing reports, drafting presentations etc
• Producing documents, briefing papers, reports and presentations
• To provide support at the CEO’s Senior Leadership Team meetings

 

Person Specification:
• You will have a minimum of three years’ experience as an EA/PA
• Takes initiative with your own work and is independent, self-motivated and disciplined
• Excellent interpersonal skills to liaise at all levels across the business
• Excellent organisational and time-management skills
• Good written and spoken communication skills
• A calm and professional manner
• Excellent IT skills – to be conversant with Excel, PowerPoint, Word
• A flexible and adaptable approach to work
• Tact and discretion for dealing with confidential information
• Prepared for UK travel to different offices with overnight stays where appropriate
• To hold a full UK driving licence

 

This is a fantastic opportunity for someone seeking to continue their successful career as an Executive Assistant. If it sounds like the perfect role for you, apply today!

Reference: 216506

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