Our well-established client has an urgent requirement for a Part Time Finance Assistant to be responsible for recording financial details of the business, to include: purchase ledger, job accounting, sales ledger, credit card, expenses and procedural notes.  Maintaining all key areas, accurately processing transaction data and ensuring that reporting deadlines are met at all times.  Working closely with teams throughout the business in order to contribute to the efficient running of the company.  As part of a small team flexibility is key, and the successful candidate will be expected to cover sickness and holidays

Hourly Rate: £11.50ph

Location: Bristol

Hours: 4 days per week and 5 hours per day with an element of flexibility (accommodating with adjusting hours to cover the Purchase Ledger Assistant for holiday/sick leave plus being available at month end. Full time hours could be required on these occasions, 9-5pm)

The role will predominantly involve dealing with expenses (about 2/3 of the role), with the remainder of the role involving other financial duties.  

Purpose of role:

• Responsible for the smooth running of Credit Card and Expenses process including receipt management
• Registering invoices and distributing for daily authorisation
• Ensure invoices are correctly calculated, approved and coded
• Maintain records of pro forma invoices
• Resolve all queries as they arise
• Reconcile supplier statements
• Maintain all payment runs, BACS, Priority Run, Foreign and Adhoc payments
• Filing of invoices and other admin duties
• New supplier set up/Bank Details/Credit Check
• Prepare monthly analysis of travel expenses and corporate social responsibility summary
• Reserve reporting at month end
• Assist with overall Sales Ledger, as and when required including the raising of invoices and credit control
• Quarterly supplier reconciliations
• Hire car damage claims – investigation/disputing or paying
• Add hoc duties

Skills Required:

• Purchase Ledger and Expense Ledger experience
• Excellent IT skills, some knowledge of SAP would be excellent
• Highly organised, accurate, and have excellent attention to detail
• Excellent written and verbal communications skills
• Deadline driven
• Strong IT skills
• Tenacious – eg, ensure that missing information and receipts are supplied
• Team focussed
• Ensuring tasks are completed 100%

Working in a quiet but busy environment, this is a varied role that may call upon the job holder to undertake additional duties. Great ‘temp2perm’ opportunity.

Reference: 216970

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A fantastic opportunity for someone who is seeking a varied role while working for a successful and expanding company in north-west Bristol. The role encompasses elements of finance, HR (CIPD not required, as they use an external HR Specialist), payroll and administration.

• Location: North-West Bristol
• Contract: Permanent
• Hours: 9am-5pm (full time)
• Salary: £25,000-£30,000k

Key responsibilities (include, but are not limited to):

Accounts:

• Good knowledge of nominal ledger and specifically double entry accounting
• Bank and cash transactions
• Coordinate x4 external annual audits
• Bank reconciliations
• Management accounts with the Financial Controller
• Balance sheet reconciliations
• Support VAT Accounting
• Close sales ledger and produce all month end reports
• Maintain, develop and control the accounts payable ledger and the purchase ledger system
• Daily review of all purchase ledger duties

Payroll Administration:

• Prepare and check payroll data and information for submission

HR/GDPR/Administration:

• Administration on all queries relating to HR
• Assist with administration of staff benefits e.g. private medical insurance
• Work with the HR team providing continuous support
• Driving licence and DBS checking
• To carry out regular audits
• To ensure that certifications and memberships are obtained
• To complete all filing and co-ordinate annual archive storage
• Document processes
• Coordinate accounts monthly meeting, minute and follow up actions with owner

The ideal candidate:

• Proficient in IT skills, including all Microsoft Office systems, intermediate Excel capability
• AAT desirable but not essential
• Bookkeeping / management accounting knowledge
• Proven experience in a similar role
• Great attention to detail and have the ability to meet deadlines with minimal supervision
• High level of confidentiality due to the nature of sensitive information
• Numeracy skills with high levels of accuracy

This role is ideally suited to a bright and self-motivated individual who enjoys a busy and varied day. This role will allow the successful candidate to develop the vacancy and their own skills. Working as part of a friendly and successful organisation, this is a great place to be - apply today!

Reference: 216960

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