Business is running as normal at Spec Recruitment, but please note that opening times may vary due to COVID-19.

Team Administrator

Our Client is an industry leader within their field and they have an opening for a Team Administrator. The role has arisen due to internal promotion.

Duties include:

  • · Diary management
  • · Arranging internal and external meetings and booking meeting rooms
  • · Greeting visitors
  • · Minute taking and circulation at meetings when required
  • · Arranging travel - flights, trains, taxis, hotels
  • · Setting up conference calls and Microsoft Teams meetings

Billings & Expenses

Manage client contact details

  • · Billings updates, maintenance of billings schedules, reconciliation and analysis
  • · Process expense claims for fee earners
  • · Raising and managing PO numbers
  • · Monitor aged debt report and assist with resolution
  • · Monitor disbursements

General Administration Duties

  • 20% of the role is audio typing – previous experience not necessary
  • · Preparation of reports/presentations/tenders production
  • · Update business development materials
  • · Printing/scanning/photocopying/binding/filing/archiving when required
  • · Internal and external event planning
  • · Answering telephone calls, taking messages and handling enquiries
  • · ISO and compliance Audits
  • · Compliance – Terms of business, conflict checks,
  • Acting as client point of contact
  • Maintaining client schedules
  • Arranging viewings and maintaining key schedule
  • · Creating property marketing brochures
  • · Creating and coordinating e-campaigns, marketing boards and QR codes

Technical experience:-

  • · Intermediate to advanced knowledge of Word, Excel, PowerPoint and Outlook

Skills and Knowledge

  • · Proven administrative and organisational skills
  • · Excellent verbal and written communication skills - professional manner, with the ability to work effectively with individuals at all levels
  • · Proactive communicator, ensuring all office matters are cascaded promptly and clearly
  • · Enthusiasm to do a high quality job at all times with attention to detail
  • · Good numerical skills
  • · Good time management skills
  • · Self-motivated with the ability to demonstrate reliability, flexibility and loyalty
  • · Enjoys working in a fast paced and busy environment, and able to work accurately and effectively under pressure
  • · Ability to show initiative and provide a high level of service to clients and colleagues alike as well as managing expectations
  • · Personable team player

This is a great business that looks after their staff. Benefits include a bonus, private medical, pension, 25 days holiday a year and fun office gatherings! They have a collaborative approach to work, ensuring that every day is different.


Reference: P2004321